This page contains Policies and Procedures that apply to Drew’s version of Moodle.

Beginning of Semester Procedures

Creation of Courses

Moodle course sites are created and made available to faculty as soon as the official schedule is posted by the Registrar’s Office, approximately one week before registration. Courses will be unavailable by default and must be made available by individual faculty members.

Regular Courses

Course number and name formats will include both the new course numbers and CRNs. Regular courses will be listed on the Moodle front page as follows:

  • PHIL-101-001-40041-Introduction to Philosophy

Note that longer course names will be truncated.

In the course site itself, the name will be:

  • PHIL101-001-40041201240

Cross-Listed Courses

Cross-listed courses will no longer be meta-courses but will be automatically merged, so combining cross-listed courses will now be automatic (no need to fill out the request form)

Cross-listed courses will be listed on the Moodle front page as follows:

  • MATH-213-001 / PHIL-213-001 – XLSA1201240

In the course site itself, the name will be:

  • MATH213/PHIL213

Merged courses will combine each of the cross-listed course sections, with separate groups in Moodle for each of the distinct courses.

Multiple Section Courses

One course site will be created for each section listed in the schedule of classes. If an instructor will be teaching multiple sections of a course, each section will have a separate Moodle site. If the instructor wishes to combine the sections into one site so as to share materials amongst the different classes, please submit a request to Combine Multiple Courses.

Request to Combine Multiple Section Courses



When are courses created?

Semester/Term Course Creation Timeframe
Jan Term On Request
Spring Semester Upon Registrar posting official Schedule (approx one week before registration opens)
Summer Term
Fall Semester

Please note that brand new, empty course shells are created for each semester. If faculty members wish to re-use content from a previously taught course, they will have to submit a Course Restore Request.

When Can I Request Restoration of Courses from Previous Semesters?

Course Restore Requests may be submitted at anytime. However, please note that action on requests pertaining to upcoming semesters will not begin until the day after course creation has occurred, as per the schedule above.

What if I Cannot See My Course(s) on Moodle?

If you are not seeing your Moodle course(s), contact your department and the Registrar’s Office to make sure you are listed as the primary instructor or Instructor of Record for that course according to the Drew Registrar’s listing. If you are listed as the primary instructor or Instructor of Record, and you still cannot see your course, please contact the University Technology Service Center at 973-408-4357 or by submitting a support ticket.

K: Drive and Moodle

The K: Drive and Moodle

The K Drive is longer connected to Moodle. This means that the k-drive-resources folder will not be available in the Moodle files area.

The names of K: drive folders have been changed to include new Banner term codes at the beginning and CRNs at the end. For example: 201310-ANTH-103-001-10011.

Moodle provides features to share documents with students, as well as to collect and return assignments. These replace the functions of K: drive subfolders (Archive, Reserve, To/From Faculty, www).

Previous course folders going back to Fall 2009 are available on the Drew Network T: Drive (COURSES (\\CAUSEWAY2_T)), and earlier semesters dating back to Fall 2002 can be found on the R: Drive (OLDATTIC (\\CAUSEWAY2_R)).

When you request a course restoration, all files from previous K: drives will still be available. The folder previously known as “k-drive-resources” will now be called “Course Materials” and the folder that used to be called “reserve” is called “Course Files.” If you had files in the archive area, these will also be placed in “Course Files.” Links to the individual files will work as before.

Please request any course restorations as early as possible so that we can ensure timely service. Course restoration and other requests should be made via the web forms for Moodle Support Requests.

End of Semester Procedures

Archiving of Courses

The FacLab will backup/archive (save) all courses and user data that were used on Moodle each semester. While we will make every reasonable effort to backup and store student information (includes homework assignments, grades, etc.), it is the instructor’s responsibility to save these materials for future reference.

At the end of each semester, all academic courses are made unavailable to students and guests one week after grades are due. Instructors will still have access to their courses, but they will show up as grayed-out links when you log on to Moodle, because they are hidden from students.

It is therefore important that students download any materials from the course that they want to save for themselves before courses are made unavailable.

How long will Faculty have access to courses after the end of a semester?

The following schedule has been established regarding faculty access to courses on Moodle.

*Groups and Departmental Sites will always be accessible. If you have any questions regarding any of these Policies and Procedures for Moodle Courses, please contact the UT Service Center at (973)-408-4357 or by email at


Summer Term
Spring Semester
Jan Term
Fall Semester

Faculty have access until

End of upcoming Fall Semester
End of upcoming Fall Semester
End of upcoming Spring Semester
End of upcoming Spring Semester