Office of the Registrar
The Office of the Registrar is working virtually due to ongoing concerns of COVID-19, further information about Drew University’s response to Coronavirus can be found on the Drew University Coronavirus website. In-person pick up for transcripts and enrollment verifications is not available while we are working virtually. Requests for transcripts and enrollment verifications must be made in advance and will be mailed or emailed (enrollment verification only) accordingly. Additionally, transcript requests from a person who attended Drew in 1980 or earlier will be processed once a month as it requires access to campus. Thank you for your understanding.
The transcript is an official record of courses taken, grades received, academic honors, and degrees conferred to a student.
Students are able to view a web version of their transcript by clicking the “View Unofficial Transcript” link from the “Registrar” box under the “Student” tab in TreeHouse.
Grades and the corresponding Quality Points are listed in the academic catalog:
Instructors enter grades by the deadline for term as listed on the Academic Calendar. The Registrar’s Office begins to roll grades to the students’ records on that date and nightly after. If a student is reviewing their transcript before that deadline, grades have not yet been rolled and will be available for viewing after the grade submission deadline. If a student is reviewing their transcript after that deadline, the instructor has not yet entered grades.
If a class never received a grade from the instructor, it will display on the transcript as “In Progress.” Students should reach out to the instructor/department to have the grade entered. The instructor/department will need to contact the Registrar’s Office, after entering the grade, to have the grade rolled to the student’s record.
The Major GPA is the Grade Point Average of all major required courses that a student has completed towards their declared major. The Major GPA does not display on a student’s official transcript, it is available for viewing on the student’s Ladder page via TreeHouse in the upper right-hand corner of the Major block.
Below are the processes for common transcript changes that current students may encounter:
Once a student graduates, the transcript is considered “sealed” for that particular degree and changes cannot be made.
Degrees are not posted to the transcript as of the date of graduation (as listed on the Academic Calendar and the Apply to Graduate webpages). It can take up to three weeks after the date of graduation for degrees to be awarded to the transcript. Students who need a transcript that shows the degree should select “hold for degree” from the “Print Transcript” drop-down in the Transcript Request process. With that selected, a transcript will not be printed until the degree has been posted.
An enrollment verification is an official document which verifies the enrollment status of a student for a term. An enrollment verification document can be used whenever enrollment verification of student status is required for scholarship purposes, medical coverage, loan deferments, jury duty, car insurance, etc.
Depending on student need, an enrollment verification can verify the following information:
If a student needs to provide enrollment dates or GPA, a copy of the student’s unofficial transcript will be included with the enrollment verification.
To request an enrollment verification:
During Drew Virtual Time the Office of the Registrar will send electronic versions of the enrollment verification to an email address provided by the student.
1. Download the Enrollment Certification Form and complete the required fields:
2. Save the file in an editable format using the naming convention: First Initial.Last Name YYYYMMDD (e.g. D.Student 20200827)
3. Send the completed request to firstname.lastname@example.org from your Drew University email (when possible) using the subject “Enrollment Verification Request”
If “GPA” or “Complete Enrollment Status” are requested and the form is not emailed from a Drew University email address, we will require a copy of a photo ID from the student to verify they are the requester and approve the release of non-directory information.
Please allow 5 to 7 days for processing.
Self-service enrollment verification instructions (not currently available).