Note: As of Fall 2012, Maintaining Matriculation has been converted into Continuous Registration.

Maintaining Matriculation Instruction Summary

Graduate Division of Religion regulations require that all students in matriculated programs maintain enrollment until the completion of their degree program. To fulfill this requirement, each semester all graduate students who are not registered for course work or dissertation research must be either registered for maintaining matriculation or on an approved leave of absence. Students should register for maintaining matriculation statuses in sequence as they complete the remaining requirements for their degree program. Most maintaining matriculation statuses are non-repeatable. In some exceptional cases, students can repeat certain statuses with the approval of the GDR Chair or Academic Standing Committee.

There are eleven different maintaining matriculation statuses (including both part-time and full-time versions of each), some of which can be repeated once. Ideally, however, students should not use them all, and cannot if they are to complete their program in the seven years allowed: these seven years include two years of course work, one year of dissertation work, and up to four years (8 semesters) of maintaining matriculation to complete comprehensive examinations and dissertation. Also, registration fees rise significantly when a student enters his or her fifth semester of maintaining matriculation.

Students require an adviser’s signature to register for all maintaining matriculation statuses. Additional signatures are also required for certain of these statuses, as detailed below.

a. Language preparation

Students who have been full-time while taking course work, but who cannot proceed with course work or the comprehensive examinations because they have not met the language requirement may be considered full-time students for no more than one semester while they maintain matriculation for a particular language preparation. Students who have been less than full-time during course work will retain the same status as they maintain matriculation, unless a change of status is approved by the Associate Academic Dean. Such approval may depend on submission of evidence that the circumstances which necessitated less than full-time study have changed, enabling the student to devote him/herself to a full-time schedule of study. The visa status of international students may be affected by such classification, as may the deferment of required repayment on federal student loans.

GDR P01F 001 MAINTAINING MATRICULATION., F.T., 1st LANG PREP.
For Ph.D. students not registered for course work while preparing for the first language examination. Not repeatable. Full-time status.

GDR P02F 001 MAINTAINING MATRICULATION., F.T., 2nd LANG PREP.
For Ph.D. students not registered for courses while preparing for the second language examination. Not repeatable. Full-time status.

GDR P01P 001 MAINTAINING MATRICULATION., P.T., LANGUAGE PREP.
For Ph.D. students not registered for courses while preparing for the first language examination. Not repeatable. Part-time status.

GDR P02P 001 MAINTAINING MATRICULATION., P.T., LANGUAGE PREP.
For Ph.D. students not registered for courses while preparing for the second language examination. Not repeatable. Part-time status.

b. Comprehensive exam preparation

Students may not register for comprehensive exam preparation until they have met all their course and language requirements. Students who have been full-time while taking course work may be considered to be full-time students for two semesters while they maintain matriculation in preparation for comprehensive examinations; for these purposes the August examination period may be considered part of the prior spring semester and the January examination period part of the prior fall semester. In special circumstances (including but not limited to failing one or more of the comprehensive examinations),a student may be considered a full-time student for one additional semester upon approval of the GDR Chair, and for a second additional semester upon successful petition to the Academic Standing Committee. Students who have been less than full-time during course work will retain the same status as they maintain matriculation, unless a change of status is approved by the Associate Academic Dean. Such approval could follow on submission of evidence that the circumstances which necessitated less than full-time study have changed, enabling the student to devote him/herself to a full-time schedule of study.

GDR P03F 001 MAINTAINING MATRICULATION., F.T., COMP. EXAM PREP., 1st SEMESTER
For Ph.D. students in their first semester of comprehensive exam preparation after courses and second language certification. Not repeatable. Full-time status.

GDR P04F 001 MAINTAINING MATRICULATION., F.T., COMP. EXAM PREP., 2nd SEMESTER
For Ph.D. students in their second semester of comprehensive exam preparation after courses and second language certification. Not repeatable. Prerequisite: GDR P03F or TP04F Full-time status.

GDR P05F 001 MAINTAINING MATRICULATION., F.T., COMP. EXAM PREP.
Additional Semester. GDR Chair’s approval required. In special cases for students in their third or subsequent semester(s) of comprehensive exam preparation after courses and after passing the second language. Repeatable once, by successful petition to the Academic Standing Committee. Prerequisite: GDR P04F or TP05F. Full-time status.

GDR P03P 001 MAINTAINING MATRICULATION, P.T., COMP EXAM PREP., 1st SEMESTER.
For Ph.D. students in their first semester of comprehensive exam preparation after courses and second language certification. Not repeatable. Part-time status.

GDR P04P 001 MAINTAINING MATRICULATION, P.T., COMP EXAM PREP., 2nd SEMESTER.
For Ph.D. students in their second semester of comprehensive exam preparation after courses and second language certification. Not repeatable. Prerequisite: GDR P03P. Part-time status.

GDR P05P 001 MAINTAINING MATRICULATION., P.T., COMP. EXAM PREP.
Additional Semester. GDR Chair’s approval required. In special cases for students in their third or subsequent semester(s) of comprehensive exam preparation after courses and after passing the second language. Repeatable twice, by successful petition to the Academic Standing Committee. Prerequisite: GDR P04P. Part-time status.

c. Dissertation prospectus preparation

Students may not register for dissertation prospectus preparation until they have passed all their comprehensive exams. Ordinarily, students should take no more than one semester to prepare the dissertation prospectus. However, a second semester of maintaining matriculation for students at this level is allowed upon presentation to the GDR Chair of a plan of study approved by the student’s adviser.

GDR P06F 001 MAINTAINING MATRICULATION., F.T., DISS PROSP. PREP., 1st SEMESTER
For Ph.D. students in the first semester of approved dissertation prospectus preparation or field research. Not repeatable. Full-time status.

GDR P07F 001 MAINTAINING MATRICULATION., F.T., DISS PROSP. PREP., 2nd SEMESTER GDR
Chair’s approval required. For Ph.D. students in the second semester of approved prospectus preparation or field research. Not repeatable. Prerequisite: GDR P06F. Full-time status.

GDR P06P 001 MAINTAINING MATRICULATION., P.T., DISS PROSP PREP., 1st SEMESTER
For Ph.D. students in the first semester of approved dissertation prospectus preparation or field research. Not repeatable. Part-time status.

GDR P07P 001 MAINTAINING MATRICULATION., P.T., DISS PROSP PREP., 2nd SEMESTER
GDR Chair’s approval required. For Ph.D. students in the second semester of approved dissertation prospectus preparation or field research. Not repeatable. Prerequisite: GDR P06P or TP07P. Part-time status.
d. After dissertation year

These statuses are indicated as “after dissertation year,” and assume completion of DISST 998 and DISST 999. There are a maximum of four semesters allowed at this final maintaining matriculation level. After the first semester, additional approval from the GDR Chair or Academic Standing Committee is required; in each case, the student must present a satisfactory plan of study that has been approved by the dissertation director. Note that those students who successfully complete their oral defense before the first day of the Fall or Spring Semester can register for GDR P11P for a minimal fee rather than maintain matriculation for the following semester in order to graduate.

GDR P08F 001 MAINTAINING MATRICULATION., F.T., AFTER DISSERTATION-YEAR WORK 1st SEMESTER
For Ph.D. students in the first semester after the dissertation year (DISST 998 and DISST 999). Not repeatable. Full-time status.

GDR P09F 001 MAINTAINING MATRICULATION., F.T., AFTER DISSERTATION-YEAR WORK 2nd SEMESTER
GDR Chair’s approval required. For Ph.D. students in the second semester after the dissertation year (DISST 998 and DISST 999). Not repeatable. Prerequisite: GDR P08F or TP10F. Full-time status.

GDR P10F 001 MAINTAINING MATRICULATION, F.T., AFTER DISSERTATION-YEAR WORK 3rd SEMESTER.
GDR Chair’s approval required. For PhD students in the third semester after the dissertation year (DISST 998 and DISST 999). Repeatable once, by successful petition to the Academic Standing Committee. Prerequisite: GDR P09F. or TP11F Full-time status.

GDR P08P 001 MAINTAINING MATRICULATION., P.T., AFTER DISSERTATION-YEAR WORK 1st SEMESTER.
For Ph.D. students in the first semester after the dissertation year (DISST 998 and DISST 999). Not repeatable. Part-time status.

GDR P09P 001 MAINTAINING MATRICULATION., P.T., AFTER DISSERTATION-YEAR WORK 2nd SEMESTER.
GDR Chair’s approval required. For Ph.D. students in the second semester after the dissertation year (DISST 998 and DISST 999). Not repeatable. Prerequisite: GDR P08P. Part-time status.

GDR P10P 001 MAINTAINING MATRICULATION., P.T., AFTER DISSERTATION-YEAR WORK 3rd SEMESTER.
GDR Chair’s approval required. For Ph.D. students in the third semester after the dissertation year (DISST 998 and DISST 999). Repeatable once, by successful approval of the Academic Standing Committee. Prerequisite: GDR P09P. Part-time status.

GDR P11P 001 MAINTAINING MATRICULATION, P.T., AFTER DISSERTATION DEFENSE.
GDR Chair’s approval required. For students who have already defended their dissertation, with only minor revisions required, and await the conferral of their degree. Not repeatable. Part-time status.