Step 1: Submit your request to your respective area VP or Cabinet Member for approval. A completed Job Description Questionnaire Template (JDQ) will be needed.

Step 2: Once step 1 is approved, complete the Job Posting Request Form to have your vacant/new position advertised.

Step 3: Once a candidate has been selected, complete the Offer Letter Request Form to generate an offer letter for a new hire, temporary employee, intern or volunteer.

If filling a temporary position, please also complete Temporary Employee Request Form and send to Budget@Drew.edu.

*Please note that steps 1, 3 and 5 pertain to staff positions only. For information on this process for faculty, please contact the Provost’s office.

Step 4: Complete the UT Technology Needs Form to update UT of the tech needs (i.e. phone line, computer/laptop, Banner access) of a new hire or current Drew employee who is moving office locations or changing jobs.

Step 5: Once the new hire is onboarded, return the Job Description Template to Human Resources with both the supervisor and new hire’s endorsements.

Step 1: Complete the Confirmation Letter Request Form to generate letters confirming transactions like title changes, departmental transfers, promotions, salary increases, renewals etc.

Step 2: Forward an updated Job Description Questionnaire Template (JDQ) to HR (relevant for all situations except salary increases and renewals where there has been no change to the duties of the role).  If warranted by the nature of the change, complete the UT Technology Needs Form to update UT of the tech needs (i.e. phone line and computer).

Complete the Affiliate Personal Data Form and return to HumRes@Drew.edu.

*Please note that access is provided in 1-year increments unless a shorter time frame is indicated. It is the responsibility of the sponsoring department to contact HR to extend or renew access.

Welcome to Drew! To help facilitate your acclimation to the University, we have created a checklist to keep track of the items required from you.

Step 1: Review and act on the various onboarding tasks outlined below.

Step 2: Upload the completed new hire forms outlined below to HR via this secure folder. When uploading, please be sure to respond to the “Who are the files from?” with your name in “Last Name, First Name” format.

This step is critical as it is the prerequisite for accessing most of the links below. This will allow HR to issue the 2 activation emails described in step 4, which will ultimately provide you with system access and access to pages/documents that the links lead to.

*Please note that returning adjuncts and employees who have worked for the University within the last 2 years need only return their signed letter to HR to restore system access. Skip to step 4. Please note that it is the responsibility of employees to update information that may have changed since last employed by the University (i.e. address, contact information, tax withholdings, etc.). You must also check with HR to see if an update Form I-9 is needed for you.

Onboarding Checklist

Step 3: Review the Benefits Summary and corresponding monthly premiums for benefits that you may be eligible for. Please note that adjunct and temporary employees are ineligible for benefits.

Step 4: Act on the 2 activation emails that you will receive.

The first will come from Banner to your personal email with info on how to establish a Drew email, register for parking, how to get an ID as well as some other items that may be echoed above.

The second is from Drew’s Payroll system, ADP, and will go to your new Drew email address. The WorkForceNow.ADP.com site is where you’ll enter your time sheet (if applicable), set up direct deposit, adjust tax setup (when needed), as well as access W2 forms and pay statements.

Please note that your prior existence in either of our systems will preclude you from receiving activation emails. If this is the case, you may be able to resurrect access to your Drew email by resetting your password if you have forgotten your login credentials. Otherwise, if you have not received either of these activation emails by the start of your employment, please contact the HR Office at (973) 408-3223 or HumRes@Drew.Edu.

Step 5: Complete any other department-specific new hire tasks outlined by your supervisor.

If you are a student employee, please visit this Drew University Student Employment Page for information, as this Recruitment & Onboarding page is specific to staff and faculty employees. Please refrain from using any of the documents or processes outlined on this page.