Step 1: Submit your request to your respective area VP or Cabinet Member for approval. A completed Job Description Questionnaire Template (JDQ) will be needed.

Step 2: Once step 1 is approved, complete the Job Posting Request Form to have your vacant/new position advertised.

Step 3: Once a candidate has been selected, complete the Offer Letter Request Form to generate an offer letter for a new hire, temporary employee, intern or volunteer.

If filling a temporary position, please also complete Temporary Employee Request Form and send to Budget@Drew.edu.

Step 4: Complete the UT Technology Needs Form to update UT of the tech needs (i.e. phone line and computer) of a new hire or a Drew employee who is moving office locations or changing jobs.

Step 5: Once the new hire is onboarded, return the Job Description Template to Human Resources with both the supervisor and new hire’s endorsements.

Step 1: Complete the Confirmation Letter Request Form to generate letters confirming transactions like title changes, departmental transfers, promotions, salary increases, renewals etc.

Step 2: If warranted by the nature of the change, complete the UT Technology Needs Form to update UT of the tech needs (i.e. phone line and computer) of a new hire or a Drew employee who is moving office locations or changing jobs.

Complete the Affiliate Personal Data Form and return to HumRes@Drew.edu.

Please note that access is provided in 1-year increments unless a shorter time frame is indicated. It is the responsibility of the sponsoring department to contact HR to extend or renew access.

Step 1: Review the various onboarding tasks outlined in the New Hire Checklist (some of these tasks are echoed below)

Step 2: Return the completed New Hire Forms listed below (also referenced in the checklist) along with your CV/Resume and signed offer letter to HR via any of these methods:
• E-mail at HumRes@Drew.edu
• Mail to the attention of Human Resources at 36 Madison Ave., Madison, NJ 07940
• Fax at 973-408-3792

New Hire Forms & Tasks

• Link to submit to a Sterling Background Check
• Employee Personal Data Form
• Application For Employment
• Form I9, Employment Eligibility Verification & Instructions
  • List of Acceptable Documents
  • Additional Documentation Requirements (If applicable)
• Federal W-4
• NJ State W-4 (NY residents who want NY State taxes withheld should also contact Payroll@Drew.edu)
• Certificate of Non-Residence in New Jersey (To be used by PA residents only)
• Direct Deposit Instructions
• Confidentiality Agreement
• Sterling Consent Form
• Payroll Schedule (Informational)

Step 3: Review the Benefits Summary and corresponding monthly premiums for benefits that you may be eligible for.

Step 4: Act on the 2 activation emails that you will receive.

The first will come from Banner to your personal email with info on how to establish a Drew email, register for parking, how to get an ID as well as some other items.

The second is from Drew’s Payroll system, ADP, and will go to your new Drew email address. The WorkForceNow.ADP.com site is where you’ll enter your time sheet (if applicable), set up direct deposit, adjust tax setup (when needed), as well as access W2 and pay statements.

Please note that your prior existence in either of our systems will preclude you from receiving activation emails. If this is the case, you may be able to resurrect access to your Drew email by resetting your password if you have forgotten your login credentials. Otherwise, if you have not received either of these activation emails by the start of your employment, please contact the HR Office at (973) 408-3223 or HumRes@Drew.Edu.

Step 5: Complete any other applicable tasks outlined in the New Hire Checklist.