Refund Policy for Withdrawal/Leave of Absence

The University’s refund policies for students withdrawing or taking a leave of absence after the start of the term are described in the paragraphs below. The policy applicable to an individual student is determined by the particular circumstances of the student, including the date of the withdrawal/leave of absence and whether or not the student is a participant in a federal or state assistance program. Students who are expelled or suspended for disciplinary reasons are not eligible for an institutional refund.

Students who take a leave of absence or withdraw for any reason during the first three weeks of the fall or spring semester (or MAT Summer) are entitled to a prorated refund of certain Institutional Charges (Tuition, General Fee, Room. Board will be prorated throughout the term based on the days used). Prorated charges are based upon the date of actual withdrawal as determined by the University in accordance with the withdrawal/ leave of absence procedure according to the following schedule for the fall and spring semesters (& MAT Summer Term):

Withdrawal Date Percentage Refund
First Week of Semester 90%
Second Week of Semester 70%
Third Week of Semester 50%
Fourth Week or More 0%

Any refunds calculated under this formula will first be used to refund any institutional aid to the university, with any amount left over refunded to the student.

Students Receiving Federal or State Aid

Students receiving Federal or State aid and who take a leave of absence or withdraw for any reason up until the 60% point of the term, will have their federal aid adjusted in accordance with the Federal Return of Title IV funds calculation (Title IV refund policy link) . No adjustment to federal aid will be made once more than 60% of the semester has passed. In the event the University is required to return federal and/or state funds in excess of the refund of charges as calculated above, then the student will receive a refund in institutional charges equivalent to the amount that is returned in federal and/or state funds. However, if total financial aid exceeds the amount of institutional charges, a refund will be made of a percentage of institutional charges less non-federal aid equal to the percentage of federal aid returned plus an amount equivalent to any state aid returned.

Refund Policy for Withdrawal/Leave of Absence Covered by the Tuition Refund Plan

Students who are enrolled in the Tuition Refund Plan and are eligible to receive a refund under the plan will receive a refund from the insurance company (sent directly to the university and credited to their student account) as described in the plan materials. The Tuition Refund Plan provides prorated refunds to students who withdraw or take a leave of absence due to physical, mental or nervous disabilities in conjunction with, as well as, after the institutional refund policy period. All students are billed for the Tuition Refund Plan with their fall semester bill. Students who decline this coverage must sign a waiver form and are not enrolled for the academic year. Please consult the plan brochure or the University Student Accounts Office for additional details.  Any claims paid under this policy will first be used to cover any required federal, state, and institutional aid returns with any additional credit amounts refunded to the student.

Summer and January Term Semesters

Prorated charges are based upon the date of actual withdrawal (as determined by the University in accordance with the withdrawal/ leave of absence procedure) according to the following schedule for the summer and January term semesters (MAT Summer uses refund table above):

Withdrawal Date Percentage Refund
Through Tuesday of the first week of class 100%
Through Thursday of the first week of class 50%
After the Thursday of the first week of class 0%

Refund Policy for Community Education Auditors (CEA Program)

Students who withdraw from all audited course selections for any reason during the first two weeks of the semester are entitled to a prorated refund. Prorated charges are based upon the date of actual withdrawal according to the following schedule for the fall and spring semesters.

Dropping a course must be communicated to the CEA Office in writing (post mail or email – the date it is received is the date the drop is effective).  Dropping one course when you are enrolled in 2 or more courses = Drop.  Dropping a course when you are enrolled in only 1 course (or dropping all courses) = Withdrawal.

Drop Percentage Refund
Before Semester Begins 100%
Within Add/Drop Period* 100%
After Add/Drop Period* 0%

* Add/Drop Period – the Registrar’s Office determines the date of the close of the Add/Drop period (first two weeks of semester).  Please contact the Registrar’s Office to understand the last day to Add/Drop for the Semester.