University Technology is in the process of implementing several initiatives designed to enhance data security. These new security measures will apply to all faculty, staff, and contractors who use Drew University systems and will be rolled out throughout the Spring 2014 term.
What’s available now
- Policy for Responsible Use of University Data – This policy supplements the existing Network User Agreement and addresses the responsibility of all University employees to protect sensitive data, especially Personally Identifiable Information (PII).
- Two-Factor Authentication - Two-factor authentication enhances the security of your uLogin account by adding a second step to the login process. In addition to your password, you will be required to verify the login is authorized by using an app on your smartphone or by entering a one time passcode displayed on a key-fob token. Drew has partnered with Duo Security to offer this new service which has been in testing this Fall. All faculty, staff, and contractors with uLogin accounts are required to be enrolled in Duo Two-Factor authentication. More details and instructions for enrollment in the system are available in our Guide to Two-Factor Authentication with Duo Security.
- Instructions for connecting your smartphone to Drew’s Google Apps email – These instructions cover the correct method for connecting your personal smartphone to Drew’s email system using Active Sync or Android Sync in such a way that its data can be securely wiped in the event it is stolen or permanently lost. Android phone users are required to install the Google Apps Device Policy app on their devices to enable this functionality, which is automatically enabled for Windows phones and iPhones.
- Instructions for locking your computer and setting it to auto-lock when idle – Always be sure to lock your computer when leaving it unattended.
Coming later in the Spring
- Full-disk Encryption – University employees who store sensitive data on their computer’s hard drive will be required to enable full-disk encryption, which is available in both Windows and Mac OS. University Technology is currently developing the support procedures for disk encryption. More details will be announced later in the Spring.
- Training – Training will be available on these new security procedures starting later in the Spring.