Accounts Payable is responsible for processing invoices to vendors, non-payroll payments for faculty, staff, and students, void and reissue payments, and maintain fiduciary responsibility for university funds.
Invoices submitted by vendors are matched with the approved purchase orders generated from the Banner system, and then paid. Invoices with a valid University purchase order are only accepted through email. Paper invoices will not be accepted.
Invoices submitted to firstname.lastname@example.org must have the following:
Departments, be sure to:
Drew University standard payment terms are NET 30 and are from the invoice date, unless the vendor has a signed contract with different terms or the payment method utilized allows for next check run payment terms. Any exception(s) to these terms must be reviewed and approved by Procurement. Requests must come from a department head, and not the vendor.
For Foreign Addresses, an international wire will need to be completed through the payment request form by the submitting department. The department must note on the Payment Request that they will be requesting a wire for this payment, otherwise a paper check will be printed, and the department will have to have the payment cancelled and restart the process.
Non-PO transactions are defined as a transaction that is not for Goods or Services. Payment Requests and Direct Bill Uploads are considered Non-PO Transactions. The Non-PO Purchases page confirms if the type of payment is eligible to be paid without an approved purchase order.
The payment request form is used to request payment for certain expenses that do require the involvement of purchasing support.
To stop a payment or have a check cancelled or reissued, please send a detailed explanation of the reason for payment cancellation or reissue to email@example.com. Missing information will be returned to the department and will delay the process.
Questions about the status of invoices, payment requests and status of payment should be sent to firstname.lastname@example.org. We will reply to your inquiry within two (2) business days.