Returning Students

Returning students may select the hall, room, and roommate for the next academic year through a room selection process that occurs in the spring semester. The order of room selection is based on the year of the student and a randomly generated priority (lottery) number distributed to all students prior to room selection.

Important Dates

Important Dates to Remember

Process

Location

Deadline

Medical Space Housing

Medical Housing Application must be submitted to Health Center or, Counseling and Psychological Services or, Educational Services Disability Specialist

Completed forms and documentation should be sent to: Health Center or, Counseling and Psychological Services or, Educational Services Disability Specialist Friday,
April 7, 2017

Theme House Process

Individuals interested in living in the Theme Houses should apply to the desired house directly.
Theme house residents must complete the on-line application by April 6th and may not participate in the on-line room selection process.

 
House rosters due in the Residence Life and Housing Office

Monday,
April 10, 2017

Baldwin Academic Floor

(McLendon- Third Floor)

Floor roster due in the Residence Life and Housing Office

 Monday,
April 10, 2017

Priority (Lottery) Numbers

Priority numbers will be emailed to all resident, first-year, sophomore and junior students using Drew email accounts.  Students who do not receive a priority number and want to participate in room selection can draw a number in the Residence Life and Housing Office.


Priority Numbers sent via Email


Early April

RHA Room Showcase

Tour residence halls and rooms that you can live next year.

RHA Showcase Rooms:

McLendon 608A
Hurst 12
Haselton 306
Baldwin 224
Riker 104
Hoyt 208
Asbury 315

Sunday, April 9, 2017
1 to 4 p.m.
Room Selection Information Session Baldwin Hall Lounge

Thursday, April 6 and Wednesday,
April 12- 3 p.m.
Baldwin Hall Lounge

Form Roommate Group

Roommate groups are used to select a room, suite or quad where the student with the best lottery number is able to “pull” others into the unit.These units must be filled completely.

 

Your Computer

You must be registered with 12 or more credits for the fall semester and, have completed the Housing Application in order to form a Roommate Group.

Online Room Selection

Students who want to participate in Room Selection must complete the on-line application by Thursday, April 21st.  The specific date and time to choose will be emailed to all students who have a lottery number and have completed the housing application.

 

 

Your Computer

 

Application Deadline: Tuesday, April 18,
11:59 p.m.

Your specific date and time to select will be sent to you on
April 19.

Room Selection to Begin: April 21, 2017.

 

 

Wait List Form Available

Students who did not receive the desired housing may submit a Wait List form requesting a single or room in another residence hall.

Ehinger Center,

Room 140

Thursday, May 4, 2017

 Study Away Students

Students currently away for the spring semester may participate in room selection. Students need to fill out the on-line application and be registered for Fall classes. Students receive date/time to select and may select your hall and room using your computer like students currently on campus. Students please be aware room selection times are in accordance to East Coast time zone.

Students enrolled in away programs for the Fall semester cannot participate in room selection.

Selection Information

Returning Student Housing Information

New Rule Pertaining to Foster, Hurst and McClintock

On each floor, one suite must be of the opposite gender.

Haselton

The first and second floor of Haselton will be available for Room Selection. Two Theme Houses occupy the third floor of Haselton and, one of our Theme Houses is on part of the first floor.

Quiet Floor

The sixth floor of McLendon designed as the Quiet Floor for students wishing to live and study in a peaceful, quiet, serene environment. Respect for neighbor’s quiet rights is a key aspect of living on this floor. All noise (television, music, talking, etc.) must be maintained at a level agreed upon by floor residents and are in effect 24 hours a day, 7 days a week. Students wishing to reside on this floor sign an agreement committing to adhere to the above mentioned expectations.

Baldwin Academic Floor

The Baldwin Academic Floor will occupy the entire fifth floor of McLendon. While the area is open to all upperclass resident students, the space is intended for students with strong academic interests. The floor provides students a scholarly environment centered on their classes and studies. Students must be pre-approved to reside on this floor. Contact the Housing Coordinator if interested.

Wellness/Substance Free Floor

  • Baldwin Ground Floor

The wellness/substance-free floors  option offers an additional measure of support for individuals who choose not to drink, smoke, or use other drugs (also implying illegal prescription drug use).  Residents and their guests agree to keep rooms, common areas, and public spaces free from substances including, but may not be limited to alcohol, tobacco products, and other drugs. Students who live on these floors must sign an agreement stating that they will not drink alcohol, smoke, or use illegal or illicit substances.

Medical Housing

Drew University has a limited number of medical singles available so please fill out the application and return as soon as possible. Students applying for medical space housing must submit a Medical Housing Application to Health Services or Counseling and Psychological Services by 5 p.m., Tuesday, April 7, 2017. Medical housing is not automatic from year to year, and does not guarantee a single room. Housing assignments for eligible students are determined based on the particular medical condition. Those assigned to a medical space single will pay the same single room rate as all other students in single rooms.

Selecting a Room Without a Roommate and Consolidation Policy

Room Selection is your opportunity to select a living space for the upcoming year. You are strongly urged to make every attempt to choose a room and a roommate. If you do not have a roommate, you may still participate in Room Selection. You will be consolidated with another student who is also alone in a double in the same residence hall.  This will occur during the room selection process.  The student with the earlier priority number will remain in the chosen room while the other is relocated to this room.  After Room Selection, a student with a vacancy in his/her chosen room can expect to be consolidated in order to make room for incoming transfer and returning students. This may involve reassignment to a room in another building. Please communicate with your roommate any changes in your status to help him or her plan accordingly and to prepare for consolidation.

Housing Cost

The semester costs of housing for the 2017/2018 Academic Year:

Single $5,052/sem.
Double $4,324/sem.
Triple $4,176/sem.

Full Occupancy Requirements for Selected Suites

Suites in Foster, Hurst, McClintock, and McLendon Hall, 2nd, 3rd , and 4th floors, and selected Riker quads and triples in all residence halls must be filled completely and may not be partially filled. The group selecting these units must include the appropriate number of students to fill the suite, quad or triple.

Housing Agreement

Prior to participating in room selection, each student is required to sign a Housing Agreement. The note guarantees the student will occupy the room selected for next academic year.

A student who selects a room in one of the Suites (Foster, Hurst, McClintock, or McLendon Hall) 2nd, 3rd  and 4th floor, and cancels housing for the Fall semester at any time after selecting the room prior to August 27, 2017, will be charged one-tenth of the semester cost of the selected room.  Also, the student will be assessed one-tenth of the semester cost for changing to another room after Room Selection and prior to the first day of fall semester classes. After August 27, 2017, the University Refund Policy will be in effect.

A student selecting a room other than in the Suites (Foster, Hurst, McClintock, or McLendo), 2nd,  3rd, or 4th floors must cancel housing with the Residence Life and Housing Office in writing, before July 15, 2017, to avoid a fine.  After July 15th prior to August 28th, students will be assessed one-tenth the cost of their selected room.  After August 27, 2017, the University Refund Policy will be in effect.

Priority (Lottery) Numbers

Priority numbers are based on expected year of graduation, not the total number of credits completed. For example, students who entered Drew in the fall of 2014 will pick with the class of 2018, regardless of their total number of credits. Priority numbers are randomly assigned by computer and will be sent to you via e-mail. Your priority number appears as a four-digit number beginning with 1, 2, or 3. This first number indicates your class and the last three indicate your priority. For example, 1164 means you are choosing your room with the class of 2018, and will have the 164th choice; 2011 means you are picking your room with the class of 2019 and you have the 11th choice. Number 1000 is considered the highest priority, then 1001, 1002, etc. The class priority numbers are assigned on the basis of expected year of graduation. For example, first-year students are assigned numbers based on the graduation year of 2020 and will be assigned a priority number starting with 3000 ; second-year students (sophomores) are assigned numbers based on the graduation year of 2019 and will receive a number beginning with 2000; third-year (juniors) are assigned numbers based on the graduation year of 2018 and will receive a 1000 number. Priority numbers may not be switched.

Priority numbers will be emailed to all current first-year, sophomore and junior residents via Drew email accounts.  In order to receive a date and time for room selection students must complete the on-line application.  If students do not receive a priority number come to the the office of the Housing Coordinator, Ehinger Center, room 140, for a priority number. If students are currently commuting or on a leave and wish to participate, please contact the Housing Coordinator.

Picking with a Group

Two or more students who choose to live together in a double, triple, duplex, or suite may make their selection according to the best priority number of any member for the group. They must form a roommate group. Each member of the group must be registered with 12 or more credits for the Fall semester and completed the on-line Housing Application to form a Roommate Group and participate in Room Selection.

Special Rules for Selecting Rooms in the Suites

This rule states a student who uses his/her priority number to bring others into a suite (McClintock, Hurst, Foster, or McLendon, 2nd, 4th, 5th  floors) may not move to another room on campus during the fall semester.  In addition, commuter students may not choose to become a resident, use his/her lottery number to create a suite, and then decide to become a commuter again prior to the fall semester.  If a student uses his/her number to bring others into a suite and then changes rooms out of the suite or, changes their status to a commuter they will be charged one-tenth of the cost of housing for the semester.

Wait List

The order of the Wait List is prioritized first by class and then in order by date received.  The first day to put your name on the Wait List is Thursday, May 4, 2017 at 10 a.m.  Students may put their name on the Wait List for a single, or a room in another hall by completing a Wait List Form and returning it to the Residence Life and Housing Office located in EC, room 140.  Those students on the list who will be seniors next year will be considered first, juniors will be given the next opportunity, and then sophomores. When a vacancy occurs, only requests on file are considered.  It is to your advantage to submit a Wait List request before you leave for the summer.

Roommate Changes/Cancelations After Room Selection

Please be aware if your roommate cancels during the academic year or during the summer, you will be assigned a new roommate or be reassigned to another room and roommate.  It is wise, therefore, to discuss with your prospective room/suite mates their plans for the upcoming academic year. The Housing Coordinator reserves the right to consolidate vacancies. Please do not request to maintain your double as a double-single.

Study Away Programs

Students Currently on Study Away programs for the spring semester:
Students currently away for the spring semester may participate in room selection.  Students need to fill out the on-line application and be registered for Fall classes. Students receive an email with the date and time to your hall and room using your computer like students currently on campus.  Students need to be aware room selection times are appointed using the East Coast time zone. A proxy may not select your room for you.

Students going on Study Away programs for the Fall 2017 semester may not participate in Room Selection.  If you plan to study away during the Fall 2017, housing information for the Spring 2018, will be emailed to you in October. Assignments for spring semester are made in January.

Students going on study away programs for the fall semester are encouraged to submit a Wait List request prior to leaving in the fall, for their return to spring housing.

Theme Houses

If you are accepted into a Theme House, you are not eligible to participate in Room Selection.  Theme House assignments are due to the Residence Life and Housing Office by 5 p.m. Monday, April 10, 2017. A student accepted into a Theme House must complete the on-line housing application by April 1st  and may not select a room during on-line room selection.

International Haselton 1st floor
WOCO Eberhardt units 23 & 24
Spirituality Eberhardt units 25 & 26
Music House Haselton 3rd floor
Piccola Italia Haselton 3rd floor
Umoja Eberhardt 21 & 22

 

Note: You must be registered for 12 or more credits for the fall semester to be eligible for on-line room selection.  Your roommate, quad-mates or suitemates must also be registered in order for you to select housing together.

Hall Information

Hall

Description

Room Selection Notes

Asbury

Single-sex by floor housing 52 students in 24 singles and 15 doubles
  • First and third floor- women
    Second floor- men

 Baldwin

Co-ed, traditional residence hall housing 81 students in single and double rooms.
  • Baldwin Hall will be available for 2016/17.  The Substance Free/Wellness Floor occupies the ground floor.

 Foster,

Hurst &

McClintock

“The Suites” are co-ed residence halls, each housing about 64 upperclass students in double rooms.  Most suites accommodate six men or women in three double rooms, with a common living room, and a bathroom. Residents are responsible for cleaning their own bathrooms.

On each floor, one suite must be of the opposite gender.

  • The chosen suite must be filled completely.
  • The student with the best priority number of the Roommate Group will “pull” the other suitemates into the chosen suite.
  • Students selecting the suites must agree to a Housing Commitment Agreement stipulating that cancellation of housing before the fall semester will result in a fine of one-tenth the cost of housing for the semester.
  • A student who uses his/her lottery number to bring others into a suite (McClintock, Hurst, and Foster) cannot move to another room on campus during the fall semester.
  • Hurst 11 and McClintock 11 are five-person suites consisting of a triple and a double.

Haselton

Co-ed, traditional residence hall housing 88 upperclass students in mostly double rooms and a few triple rooms.
  • Theme houses: the Music Houses and Piccola Italia on the third floor and the International House occupies one-half of the first-floor.
  • The first and second floors are available in Room Selection


Hoyt-Bowne

Co-ed, traditional residence hall housing 110 upperclass students in mostly single and double occupancy rooms and 1 triple room.
  • The first, second and third floors are co-ed, and the fourth floor houses women.

McLendon

McLendon consists of four-person and six- person suites.  All rooms are double occupancy.
Four-person suites- 20
Six-person suites- 9
Residents are responsible for cleaning their bathrooms.  The Quiet Wing occupies the sixth floor and the Baldwin Academic Wing is on the third floor.
  • Rooms within suites on the 6th  floor (Quiet Floor) will be selected individually as doubles.  Some suites on this floor will be designated for men and others for women.
  • Men’s suites: 605, 606, 608
  • Women’s suites: 602, 603, 604, 607
  • The Quiet Floor will occupy the sixth floor.
  • The Baldwin Academic Wing will occupy the fifth floor.
  • Suites on the 2nd , 3rd , and 4th, floors will be selected during room selection and must be filled completely.  The student with the best lottery number in the Roommate Group will “pull” the other suitemates into the chosen suite. Students selecting the suites must agree to a Housing Agreement stipulating that cancellation of housing before the fall semester will result in a fine of one-tenth the cost of housing for the semester.

Riker

Co-ed residence hall housing 156 students in single and double rooms in “quads”.  Each “quad” houses either men or women who share a common bathroom. Residents are responsible for cleaning their bathrooms.
  • Single room quads and double room quads on the second floor of Riker are selected on an individual basis. These will be designated for men or women.
  • All other quads must be selected by groups of four with the student with the best priority number “pulling” the others into the quad and must be filled completely.  In MyHousing they are listed as “suites”.

On-Line Process

On-Line Room Selection Process

Step 1: Priority (Lottery Numbers)

Priority numbers will be sent to all current first-year, sophomore and junior residents in early April.  If you did not receive a priority number come to the Housing Coordinators Office, Ehinger Center, Room 140 to draw a lottery number.  If you are currently commuting or on a leave and you wish to participate please contact the Housing Coordinator.

Step 2: Application/Housing Agreement

Once you are sure that you want to apply for housing for the fall semester you must activate your priority number by completing the Application/Housing Agreement. This must be done in order to be assigned a date and time to select a room.  All students must complete this process in order to receive a date/time for room selection and to be included in a Roommate Group.  This must be completed by Tuesday, April 18, 2017 by 11:59 p.m.

  1. Go to https://housing.drew.edu/myhousing
  2. Enter your name and password. Click “Login”
  3. Select “Application”, at top of screen
  4. application step one
  5. Select the application, CLA Returning Undergraduate Student (Fall 2017).Read over the Housing Agreement. You must agree to these terms to proceed.Type you name into the Electronic Signature and press “Continue”.
  6. Answer all personal preference questions. Click on “Continue”
  7. personal information
  8. You will select your meal plan preference for next fall at this time.
  9. You have now completed the Returning Student application.

Step 3- Forming a Roommate Group

Roommate Groups are used to select a room, suite or quad where the student with the best lottery number is able to “pull” others into the unit. These units must be filled completely.  You are able to set up roommate groups when you, and the person that you want to be roommates with, have completed the Housing Application and, are registered with 12 or more credits for the fall semester. You may easily disband a group and form a new one, if needed, before you make your selection.  Please remember that for a group to be fully matched roommate requests must be reciprocal. This means that all members of the group must select and confirm each others requests.

Things You Need to Know

  1. Only students who have a priority (lottery) number, registered for the Fall semester and have completed their Housing Application may be added to a roommate group.
  2. Roommate requests must be mutual.
  3. Students must confirm or decline a roommate request.
  4. When you view your roommate group, the system will tell you if your group is MATCHED or UNMATCHED.
  5. You will only see room options that work for your group size.
  6. If you are selecting a room in the lottery process, you may change your group at any time before the selection is made.  You should prepare for several different options.  For example, you may want a six-person suite in McLendon but none are available so you will have to remove two people from your group in order to see four-person suites in McLendon.  The two students you remove from the group will have to select spaces at their designated times.

Step by Step Instructions to Select Your Roommate Group

We recommend that you either open the room selection system in a different window or print out this page so that you can follow the directions while on the system.

  1. Go to https://housing.drew.edu/myhousing and enter your ID along with your password.  When prompted select to “Login to MyHousing”
  2. Select “Room Selection” at top of screen then choose “Roommate/Suitemate.”
  3. Select appropriate term “Fall 2017″ and press “Submit.”
  4. To select a roommate, search for them via name or e-mail address and press “Begin Search”
  5. roommate selection
  6. Please note: If your desired roommate has not completed their on-line application, and/or are not registered for the fall semester with 12 or more credits you will not be able to find them in the search or add them to your group.
  7. Your requested roommate(s) will have to confirm your request.  Once all of your group’s requests are confirmed, your group is matched and you will be able to select together in the same room sign-up process or by using your groups best lottery number.
  8. If your group is not matched, you will not be able to select to live together when your time is activated in the lottery process.  All members must request each other.  If there are no rooms, suites or apartments available that work for your group, you may disband your group and reconfigure based on available spaces.
  9. You can log-on as often as you like to change your roommate group, see available rooms and view floor plans.

Step 4: On-Line Room Selection Date and Time to Select

On April 21st, if you have a lottery number and you have completed your Housing Application/Agreement, you will be sent your date and time to select your room. You will be given 2 minutes to select a room.  You can still select your room after 2 minutes, however, a student with the following lottery number will be choosing their housing so your options may be reduced.

Step 5 – Pre-Selection Check List

_____  A lottery number has been assigned to me.

_____ I have completed the Housing Application/Agreement.

_____ I have set-up my Roommate Group.

_____ Everyone in the Roommate Group has accepted each other as  roommates.

_____ I am registered for the fall semester

_____ Everyone in the roommate group is registered for the fall semester.

_____ I/we have decided where we would like to live and have several options.

Questions? Call the Housing Coordinator at 973-408-3681

Preparation is important. Most of the tasks associated with on-line room selection are done prior to making your selection.  You should monitor the rooms that are available beforehand.  Also, in MyHousing will be a link to floor plans of each of the halls.  Although the floor plans are not drawn to scale they will give you an idea of the location of the rooms.  You do not have to select your room during your designated time but can select at any time after while room selection is open. Times will be posted.

Available Rooms

Rooms available for Room Selection can be monitored at the following web-page:

https://housing.drew.edu/thdss/empty_rooms.html

Step 6: Selecting Your Room

Log on to  https://housing.drew.edu/myhousing and enter your ID and password.

  • Once your selection time is activated: Login to MyHousing and select Room Selection- “Select a Room or Suite” at top of screen.
  • Press “Find Available Room.”
  • Find your desired residence hall from the drop-down box.
  • Find your desired room, quad or suite.  If you have a roommate group you will only see options that accommodate your group.
  • View the available options and make your selection.
  • To select a room (or a space in a room), click the “Select Room” button beside the room you want.
  • avaiable housing
  • Confirm that your roommate(s) are all displayed in the available spaces in your room (if applicable).
  • Once you are sure the information is correct, click “I Agree- Submit My Room Selection”. You will not be able to change your assignment or go back to pull other students in, once you click this button.
  • To Select a Suite or Quad you must fill the quad completely using best lottery number
  • To select a suite or quad, click the “Select Suite” button beside any room in the suite or quad.
  • Arrange your suite or quad by placing each member of your roommate group into the appropriate rooms.
  • Once you are sure the information is correct, click “I Agree- Submit My Room Selection”.  You will not be able to change your assignment or go back to pull other students in, once you click this button.
  • If there are no options available, you should reconfigure your roommate group.
  • All members of your group will receive a confirmation e-mail and may view their assignment information on MyHousing. All members are now done with the room selection process.

Step 7: Wait List (optional)

If you did not get the desired hall and/or room you may complete a Wait List form  that is due to the Housing Coordinator Office on May 4, 2017.

Contact the Housing Coordinator with questions at 973-408-3681.