Instructional Guide for Advising Students in Self Service.
OTE: For all of the steps in this document: Once you have selected a Term or Student to work with in Self Service, that Term/Student will remain the selected option until you choose another Term/Student. If you do not “Exit” out of Self Service, the student and term used in the previous session will still be selected. Always pay attention to your term and student selection.Additional note: For additional information and Banner FAQs, please reference this section.
All information pertaining to advisees is available in the “Advising Information Menu” in TreeHouse.
The student will be told that the class is full when they attempt to add it to their schedule. The student needs to enter the CRN into the worksheet at the bottom of the Add or Drop Courses page and “Submit Changes”. It will be placed in the registration errors area of the page. The student then needs to select “Waitlist” in the action dropdown box and “Submit Changes”. The course will then be added to the student’s registration as a waitlisted course. If the student would like to see where they stand on the waitlist, the student can click on the “Student Detail Schedule” and the “Waitlist Position” will be listed under the waitlisted course. When someone drops the course, the person at the top of the waitlist will receive an email notifying them that there is an opening in the class. That person has 24 hours to either add themselves to the class or decide not to take the opportunity. If they do not add the class within 24 hours, the next person on the waitlist receives an email that there is an opening and they can act on it. If the first person missed their chance and still wants to be on the waitlist, they need to add themselves to the waitlist again and their name is added to the bottom of the list.
If an instructor would like to see the wait list for one of their courses,
Independent study classes will be registered for in the Registrars Office. The student will find a link at the top of their “Register, Add or Drop Classes”.
“To register for an independent study, please complete this form.”
When the student completes the form and “Submit”s it, the Registrars Office will be emailed as well as the student’s advisor and the independent study instructor for approval. Once the Registrars Office receives approval, they will add the class to the student’s schedule.
Please see the faculty instructions for the new and improved declaration and/or change of Major/Minor process in TreeHouse below.
Go into your Advisee Listing and find the advisee desired. There is a column titled “Alternate Pin” with the pin assigned to each advisee. Be sure to give each student their pin and not one assigned to another advisee. Students cannot register without the pin assigned to them. For this reason, they will be contacting you prior to registration opening in order to receive it. This is your opportunity to discuss their course selection since there is no longer a “pre registration” with advisor approval needed to “officially register”.
Go into your Registration Overrides and select a term and the student you would like to give instructor approval to. In the Override column dropdown, select “Instructor Approval” and the course in the course dropdown and “Submit”. You will be asked to confirm the approval. Once you have confirmed the approval, it will be listed under “Current Student Overrides” as well as the student will be able to see that instructor approval has been given for the course under their “Registration Status”.
There is a link on the student’s “Register, Add or Drop” page which opens this registration form for the student to complete. When the form has been completed and submitted, it is emailed to the instructor and advisor specified as well as the Registrar’s Office. Once the Registrar’s Office has received approval from the instructor, the student will be enrolled in the class by the Registrar’s Office.
When a student enrolled in the class drops the class, the first student on the wait list will receive an email notifying them that there is now an opening. If they would like to enroll in the class, they add it to their schedule by following the instructions in the email. If they take no action within the time period allowed (currently 24 hours), the opening will be offered to the next person on the wait list and this will continue until the opening has been filled. If a person missed their opportunity to add themselves to the class and still wants an opportunity to take the class, the student needs to go back into their registration and add themselves to the wait list again. The student will be placed at the bottom of the list.
You can view holds for any advisee by using “Your Advising Information” and selecting “View Holds”. If you have not been working with a student in Self Service yet, you will be asked to enter the advisee’s id or last and first name. Once you click “Submit”, a dropdown of all students matching the information you entered will be displayed. Select your student and “Submit” and any holds that exist for the student will be displayed.
You can also go into Advisee Listing to see all your advisees and click “View” for the student desired to see their holds. This method allows you to check more than one student without having to select another ID.
The student does need to take care of any holds on their account before they are allowed to register.
In TreeHouse, use the link for “Summary Class List”. This will show you enrollment counts for the class as well as the wait list and any classes cross listed with your classes. To see the wait list, you just click on the words and a list of those currently on the wait list is displayed. You have the ability to email the entire class or individuals in the class or on the waitlist.
In TreeHouse, within the Faculty tab, select the “Faculty Self Service” link. Select the “Your Course Information” link, and then the “Final Grades” link. You will be able to enter grades for all students registered for the course.
In TreeHouse, select “Faculty Self Service”, “Your Course Information” and then select “Faculty Feedback”. Select the class you’d like to offer feedback for and enter the information desired for the student.
In TreeHouse, select “Faculty Self Service”, “Your Course Information” and then select “Faculty Detail Schedule”. All classes for the selected term will be displayed.
In TreeHouse, select “Faculty Self Service”, “Your Information” and then select “View Assignment History”. All classes you have taught at Drew are listed by term. If you click on the “CRN” for the class, you can see the enrollment counts as well as the days and times it was offered. You can also see the roster by clicking on the links under Enrollment Counts.
To view a class list in Treehouse click the Faculty Tab. Under “Faculty Tools,” click on “Summary Class List” It will ask to select a term, select the current term and click submit. It will ask to select the CRN, choose a class and hit submit.
To view a waitlist in Treehouse click the Faculty Tab. Under “Faculty Tools,” click on “Summary Wait List” It will ask to select a term, select the current term and click submit. It will ask to select the CRN, choose a class and hit submit.
To view a class roster with images, go to www.drew.edu/directory. Under “Rosters” instructors can choose a course via a dropdown menu.