Departmental Computer Purchase Policy

Departmental Computer Purchase Policy.

Costs for computers and printers for Part-Time employees, contractors, student employees, and public station(s) are the responsibility of your department. Similarly, secondary computers for Full-Time employees are also the responsibility of your department. If you wish to request an upgrade for a computer provided by University Technology, please review the Computer Upgrade Policy.

  • Emailed, incomplete, or paper copies of this form will not be processed.
  • This form may not be used for personal purchases. Please visit Recommended Laptop Program for personal purchases.
  • Maintenance costs beyond the warranty period of this equipment are the responsibility of your department.
  • Please allow up to three months for processing. Our inventory system will confirm your order and send you updates as your order is processed and completed.
  • Please complete one form per project. A project is a system for a single user or a group of similarly configured systems for departmental use. Since we hold a form until all items are available, it is in your best interest to break apart purchases that don’t need to be together.
  • If a project exceeds quantities available on this form, it will be treated as a special order. We do not keep enough inventory to handle large orders.
  • This form should be filled out by the person who will be responsible for, or receiving, the equipment. We sometimes have questions that only the end-user can resolve (configuration issues, delivery schedule, etc.).
  • Account purchases require staff approval.

The Departmental Equipment Purchase form can be found at You need to be logged in to fill out the form.

Please note the following about filling in the fields for your request ticket:

  • The Reporter should be the person who will receive the equipment.
  • The Summary should read “Departmental Equipment Purchase for First Last“, where First and Last reflect the name of the person receiving the equipment.
  • The Description should include the following information:
    • A description of the requested equipment, most especially the make and model of computer, monitor or printer.
    • A quantity of each item requested.
    • The location the equipment will need to be delivered to.
  • The Banner Fund, Org and Account fields must be filled in before your request will be processed.

You can check the status of all your tickets here.