Departmental Financial and Administrative Assistant


Departmental Financial and Administrative Assistant

Drew University is seeking an Administrative Assistant to provide support jointly in the University Technology Department and Library. The position is full-time, non-exempt, and reports to both the Chief Information Officer and University Librarian.

Key Responsibilities:

  • Financial administration for UT and Library, including tracking and processing all vendor invoices and payments in conformity with the University’s procurement policies and practices
  • Budget oversight, tracking expenditures against established budget, ensuring accurate account assignments in the University finance system
  • Maintain a calendar of all scheduled and recurring expenses to ensure that contract renewals are addressed in a timely manner
  • Maintain records of all contracts, agreements, and major expenditures
  • Vendor liaison, ensuring that questions concerning payments, outstanding invoices, billing details, etc are properly addressed and communicated
  • Purchaser for ad hoc requests from UT and Library staff
  • General administrative and executive support for CIO and University Librarian, including calendaring, organizing meetings and events, preparing agendas and records of meetings, and coordinating travel
  • Assist with maintenance of content on library and instructional technology intranet and public websites
  • Coordinate student employee recruiting, screening, work study documentation, etc

Minimum Education and Experience

  • Bachelor’s degree or 2 or more years of relevant experience

Ideal Education and Experience:

Degree in business, finance, public administration a plus. Experience in a role involving several of the key responsibilities highly desirable.


To apply, submit the following materials to Please include your name in the subject. For priority consideration, please apply by November 30, 2019.

  • Cover letter 
  • CV/Resume
  • Contact information of 3 professional references 

About Drew University:

Drew University, located on a beautiful, wooded,186-acre campus in Madison, New Jersey, includes the College of Liberal Arts, the Theological School and the Caspersen School of Graduate Studies. It has a total enrollment of more than 2,100 students with 145 full-time faculty members. Over 35% of our undergraduate students are from underrepresented groups, and we were recently ranked 19th among baccalaureate institutions for the number of international students enrolled. The Theological and Caspersen Schools offer master’s and doctoral degrees, and the College confers bachelor’s degrees in 32 disciplines.

Drew is dedicated to exceptional faculty mentorship and hands-on learning that successfully prepares students for their futures. Students regularly connect with local communities, and because of our proximity to New York City, we are home to multiple New York Semester experiences for our undergraduate students: Wall Street, United Nations, Contemporary Art, Communications and Media, Social Entrepreneurship, and New York Theatre. The University also houses the Charles A. Dana Research Institute for Scientists Emeriti, the Center for Global Education, the Center for Civic Engagement, the Center on Religion, Culture & Conflict, and the United Methodist Archives and History Center. Drew also recently received a multi-year grant to transform teaching and learning in the humanities by incorporating emerging digital technologies, methods, and pedagogies.

To enrich education through diversity, Drew University is an Equal Opportunity Employer. In accordance with Department of Homeland Security regulations, a successful candidate must be authorized to work in the United States. These positions are subject to a background check.