Confidentiality Agreement

Drew University Confidentiality Agreement

Drew Employee Confidentiality Agreement
As a full or part-time employee, student employee, work study student, temporary employee, volunteer, or intern at Drew University, I agree that I will not disclose any information I obtain about the University during the course of performing my duties (collectively “Confidential Information”). Confidential information includes information that may be protected from disclosure by federal or state law such as education records protected under the Family Educational Rights and Privacy Act of 1974 (FERPA). Confidential Information also includes information concerning the University’s students or donors. The provisions contained in this agreement are considered conditions of my participation in programs and employment offered by the University. These provisions need to be initialed where indicated, signifying your understanding and agreement to abide by each.
I understand that unauthorized disclosure of such Confidential Information can adversely impact the University, individual persons, or affiliated organizations. This confidentiality agreement serves to verify that I have been made aware of the strict prohibition against inappropriate use of Confidential Information (See Confidential Information Examples below).
I understand that Drew University requires me to hold in confidence any information I may become privy to in the course of my work, volunteer activities, work study, and/or internship. Because this information is solely available to me as a result of my employment, work study, volunteer activities, or internship, I will not discuss, use, forward, print, copy, photograph, record, remove, alter or otherwise disseminate any Confidential Information that is given, shown, or available to me, or which otherwise comes to my attention, for purposes outside the legitimate scope of my work.
I agree to not access Confidential Information unless I am authorized to do so, and I agree to maintain the confidentiality and privacy of Confidential Information during and after my period of employment with the University.
I shall not, directly or indirectly, communicate orally, in writing, or by e-mail, social media, or through any other means, any Confidential Information to any unauthorized person, including, without limitation, other students, work colleagues, family members, etc.
I will take all necessary steps to ensure the safety, confidentiality, proper disposal and security of all academic, financial, personnel, student educational and other University records, whether during use on campus or during permitted off campus use at my remote work location, including but not limited to, proper measures to prevent anyone from gaining knowledge of my password or from gaining access to hard copies or electronic versions of University records; and report a breach of any of the foregoing immediately to my supervisor.
I shall read and comply with all University policies related to the security and privacy of University information resources, most especially Human Resources Data and Security policy, University Technology’s Responsible Use of University Data policy and the Network User Agreement found at http://www.drew.edu/university-technology/policies. This includes compliance with the University’s Employment Handbook.
When I leave the University, I will not take with me any Confidential Information or will immediately return any I have in my possession and not retain any copies.
Examples of Confidential Information that I may become aware of during the course of my employment, volunteer activities, work study, or internship at Drew University include, but are not limited to:

  • Information regarding the financial circumstances, giving and payment records, or financial aid status of students, prospective students, employees, associates, donors, alumni, guests, and the family members of the aforementioned, as well as those of corporations and other organizations which have an established or potential relationship with Drew University.
  • Information from or regarding the educational records of students, prospective students, alumni, employees, donors, associates and guests of the University.
  • Information regarding the physical or mental health or personal affairs of any of the aforementioned individuals.
  • Information pertaining to Drew University’s business practices, finances or budget, public relations plans or details, communications plans or details, or other internal or sensitive institutional information.
  • Information involving faculty, staff or other personnel reports, records, correspondence, reviews, etc.
  • Information involving any legal matters or issues, such as litigation cases, evidentiary reports or records, incident or conduct records, legal correspondence or memorandum, subpoenas, contracts and agreements and policy development.
  • Information regarding access to Drew University’s electronic files of any kind, and information pertaining to intellectual property of any kind, written or unwritten.

I further agree that during the term of my employment/association and following my separation with such employment/association, I will be bound by this agreement. I am aware that any breach of this agreement, release of Confidential Information, or any abuse of my position may subject me to disciplinary action including possible termination of my position, prosecution through appropriate University disciplinary processes, expulsion from the University, and civil, equity and criminal legal action. This Agreement is governed by New Jersey law and any provisions that are struck or lessened for invalidity or unenforceability shall not affect the balance of this Agreement. This Agreement does not change the at will nature of employment unless otherwise expressly set forth in a writing by the President.

Employee acknowledges that Employee has been given the opportunity to review and ask questions about this Agreement. Employee agrees to, understands and voluntarily accepts the terms of this Agreement.