Happy New Year!
Please review your January paycheck to ensure that a deduction is being taken for each of the benefits you enrolled in during Open Enrollment or as a new employee. Should you find any mistakes or omissions, please contact Fredi immediately at x3795.
New Jersey Benefits
Effective January 1, 2013, the State has increased the wages subject to taxation under the unemployment, temporary disability and family leave insurance programs from $30,300 to $30,900.
On January 1, 2013, the employee share of the FICA payroll tax was returned to 6.2%. The Medicare deduction remains unchanged at 1.45%.) Employer contributions have not changed and Drew will continue to contribute 6.2% of your wages to FICA. An additional Medicare tax of 0.9% was added for all wages in excess of $200,000. This additional medicare tax is employee only. There is no employer portion.
Monthly Time Reporting, an Important Reminder
Monthly paid staff will be required to report all time used in one month by no later than the end of the following month, e.g., time taken in September must be reported before October 31. You will no longer be able to report time used later in the year. Anyone who neglects to update their records ñ including that no time was taken — will be required to submit their leave report in writing to their immediate supervisor; both the supervisor and the responsible vice president/provost will be asked to sign the form before the record can be manually updated by HR/Payroll.
The IRS taxes the value of all life insurance that exceeds $50,000. In the past, this tax, which is called imputed income, was taken in one lump sum in December paychecks. With Banner, we are able to withhold this tax on a monthly basis; consequently, the tax will be spread evenly over 9 or 12 months instead of all at once. The code ìIMPî indicates the value of your life insurance added to gross income.
Health Care Flexible Spending Accounts (FSA)
All participantsí accounts have been pre-loaded with the full amount they have elected to use this year. Under IRS law, medical expenses are reimbursable even if you have not had sufficient amounts withheld from your paycheck to cover the expense.
There are three ways to be reimbursed for eligible health expenses:
All FSA accounts have been set up to automatically reimburse you by check for eligible expenses as they are incurred. With this feature, you do not have to take any action and United will automatically send you a reimbursement check. You are not required to use this feature; however, if you do not want the feature you must disable it every year through Unitedís website (www.myuhc.com). Please note that any participant who does not want this feature, including anyone who was enrolled last year, must update their profile on the website.
Consumer Credit Card
All FSA enrollees were issued a consumer credit card. The card, which looks like a credit card but functions like a debit card, allows you to pay eligible expenses when you receive the product or service. The cards can be used in pharmacies and retail stores, as well as doctorís offices, as long as the provider is an in-network, registered participant. The credit card must be activated prior to use, but participants are not required to use the card. The cards are good for four years, so if you were enrolled last year, please continue to use the same card. If you enrolled for the first time this year, you will receive a card from United by the end of this month. Consumer cards expire after four years, please check to see if your card has expired, if it has and you did not receive a new one. Please request a replacement from United directly at www.myuhc.com.
If you prefer, you can also mail receipts and be reimbursed by check. For a copy of the form to submit to United Healthcare, please go to HRís Intranet website, click on documents and forms and then FSA. Please refer to United’s website for additional information about the FSA account!
Race and Ethnicity
Drew University is required to collect and report to the federal government data regarding the race, ethnicity, and citizenship of our faculty, staff and students. To comply with federal law, the University is obligated to provide accurate data on citizenship, gender, race, and ethnicity. Additionally, under related federal requirements, the University is required to report data regarding employees who have self identified as veterans or having disabilities. The information collected will be compiled into summary data and is reported in statistical form only, without names. All information is secure and confidential. Forthis reason, we are asking employees to update their race and ethnicity. To update, go to treehouse.drew.edu, employees tab, under Personal Information box, click on update race ethnicity.
To ensure that monthly paid faculty and staff are paid correctly, all paperwork, including stipends and new hire benefit enrollment forms, must be received in HR or Payroll no later than the dates shown below.
Sorry, but deadlines will be strictly enforced ñ no exceptions!
January 20 for the January 31 paycheck
February 17 for the February 29 paycheck
Calendar of Events
M. L. King Jr.’s Birthday Observed Monday, January 21, University Holiday
The full 2013 and 2014 Holiday Schedule is available on the HR Intranet, under General Information. Please note that this schedule is subject to change at the discretion of the Chair of the Board of Trustees.
TIAA-CREF Individual Counseling Sessions (by appointment only*)
*To schedule an appointment with TIAA-CREF call 1-800-732-8353