New to Drew
Please join me in welcoming the newest members of our community!
- John Conheeney Circulation Supervisor, Library
- Jane Himmelrich Dir, Donor Relations and Stewardship, Advancement
- Joelle Falaise EOS Counselor
- Nichole Gagliardi Asst Coach, Field Hockey
- Kathleen Hurley Marketing/Promotions Coordinator, Athletics
- Kathleen Hynes-Lifland Nurse Practitioner, Health Service
- Bridget Kevorkian Philanthropy Officer, Advancement
- Jose Marte Data Entry Clerk, Registrar’s Office
- Michelle Spiegel Resident Director, Residential Life
- Hannah Wells Asst Professor of English
- Ashley Woodruff Asst Coach, Softball
As we approach the end of the second month of using Banner to submit time sheets for students and bi-weekly paid staff and leave reports for monthly paid staff, a number of questions have been raised which may be helpful to you. Please keep your questions coming and we will include them in future issues of HR News.
When are leave reports due for monthly paid staff?
Leave Reports are due by the end of every month following the leave period. For example, leave reports for January are due on or before February 29, while those for February are due on or before March 31. Please note that leave reports must reflect all paid time taken off during the month and must be submitted even when no time has been used.
What happens when time sheets and leave reports are not submitted on time?
Banner does not allow time to be entered retrospectively; therefore, any time worked or paid leave taken in an earlier pay period must be entered manually by Payroll through a very time-consuming process.
Important note to staff: Anyone who does not submit their time sheets or leave reports through Banner by the posted deadline will have to submit a paper time sheet. The paper time sheet must be signed by the supervisor and vice president in order to be processed.
Important note to supervisors: Supervisors are encouraged to designate a proxy in Banner to approve time sheets and leave reports in their absence. Supervisors who do not approve time sheets and leave reports on time will need the signature of their vice president on paper time sheets before Payroll will be authorized to process the time for themselves and/or their direct reports.
Will supervisors receive any reminders to approve times sheets and/or leave reports?
Yes. Supervisors of bi-weekly paid staff and students will receive reminders on the day they are due at 12:05 and 3:10 p.m. Supervisors of monthly paid staff will receive reminders every Monday/Wednesday/Friday for any leave reports that are pending.
Will employees receive reminders to submit time sheets or leave reports?
Yes. Biweekly paid staff and students will receive a reminder three (3) days before the time sheets are due. Monthly paid staff will receive three notices – the first five (5) days before the leave reports are due, the second three (3) days before, and a final notice the day they are due.
Employees do not receive notification that their time has been approved, however, a notation that the time was approved does appear at the bottom of the page where you completed your time entry.
When are pay stubs available?
Pay stubs are posted two days in advance in self-service Banner. To view, go to drew.edu/home, click on Employees, scroll down to Employment Details and click on Pay Stubs. If you have direct deposit, please note that your paycheck will not be deposited until the check date.
What about pay stubs from earlier years?
Copies of all pay stubs issued between March 2008 and December 2011 are located on Campus Web. We encourage anyone who may need a copy of their December 2011 paystub for tax or other purposes, to make a copy at your earliest convenience. Sometime later this year, access to Campus Web will be limited and you will not be able to make copies of your paystubs. (Payroll will be able to supply paystubs from earlier years upon written request.)
Why do I have so many hours of floating holiday time?
Oops! Floating holiday hours were credited to all eligible staff before floating holiday time taken in December had been removed. Consequently, many staff reported having as many as 42 hours of floating holiday time at the beginning of January! We will correct the error and everyone should have three days (up to 21 hours) of floating holiday time prorated based on your work schedule. Sorry to disappoint those who thought we had increased the number of floating holidays!!
Don’t forget — IRS regulations mandate that any money left in a Flexible Spending Account (FSA) must be forfeited. Expenses incurred by March 15, 2012 must be submitted for reimbursement no later than June 15, 2012. For a copy of the form to submit to United Healthcare, please go to Drew’s Intranet website, click on employees, scroll to benefits, flexible spending account and click on the claim form.
To ensure that monthly paid faculty and staff are paid correctly, all paperwork, including stipends and new hire benefit enrollment forms, must be received in HR or Payroll no later than the dates shown below. Sorry, but deadlines will be strictly enforced – no exceptions!
- March 23 for the March 30 paycheck
- April 20 for the April 30 paycheck
Calendar of Events
New Faculty and Staff Orientation:
- Monday, March 5 9:00 am – 11:30 am Madison House, Room 104
- Monday, March 19 9:00 am – 11:30 am Madison House, Room 104
TIAA-CREF Individual Counseling Sessions (by appointment only*)
- Tuesday, March 27 9:00 am – 5:00 pm University Commons, Room 207
- Thursday, April 26 9:00 am – 5:00 pm University Commons, Room 207
- Tuesday, May 22 9:00 am – 5:00 pm University Commons, Room 207
*To schedule an appointment with TIAA-CREF call 1-800-732-8353