As you are aware, HR is involved in the implementation of Banner, the new administrative system that is replacing Aims.  Banner will maintain employment, salary and benefit information for all current faculty, staff and students, and will be used to issue all paychecks.  The new system will “go live” on January 1, 2012.

There will be a number of changes to how we manage information in the new system. Today we want to share with you the changes monthly paid staff will encounter with vacation accruals and remind bi-weekly paid staff of revised benefits deductions that will be reflected in paychecks next year.

Monthly paid staff will be required to submit their leave report (formerly Monthly Vacation Days) by the end of the month following the month in which the time was taken. (For example, time taken in February 2012 must be reported by no later than March 31, 2012.)  Leave reports will only remain in Banner for two months and time not recorded within this timeframe cannot be recorded at a later date.  There are no manual overrides.

Monthly paid staff are encouraged to review their time cards in CampusWeb and update them – through December 31—by no later than December 21, 2011 (remember — we are closed December 23, 2011 through January 2, 2012). Vacation accruals will be imported into Banner before January 1, so anyone who has not updated their time cards will not have an accurate accrual in Banner.  Questions?  Please contact John Saul at ext. 3122.

Bi-weekly staff Reminder

Effective with the first paychecks issued in January, 2012, deductions for bi-weekly paid staffwill be taken as follows:

1st Paycheck:                                               2nd Paycheck

  • health (one-half)                                             health (one-half)
  • dental (one-half)                                             dental (one-half)
  • pension                                                           pension
  • supplemental retirement                                  supplemental retirement
  • FSA (onsite childcare/one-half)                       FSA (onsite childcare/one-half)
  • FSA (non-onsite dependent care/one-half)     FSA (non-onsite dependent care/one-half)
  • FSA (medical/one-half)                                    FSA (medical/one-half)
  • long term disability (LTD/one-half)                  long term disability (LTD/one-half)
  •  accidental death & dismemberment (ADD)     gifts
  •  vision                                                              life

imputed income (taxes owed on the value of life insurance over $50,000)

2011 Christmas/New Year Holiday Schedule

The holiday schedule for Christmas through New Year’s is:

        Closed: Friday, December 23, 2011 through Monday, January 2, 2012

Offices Re-open:      Tuesday, January 3, 2012

***Payroll Deadlines***

To ensure that monthly paid faculty and staff are paid correctly, all paperwork, including stipends and new hire benefit enrollment forms, must be received in HR or Payroll no later than the dates shown below:

  • December 9 for the December 22 paycheck
  • January 18 for the January 31 paycheck

NJ Department of Labor and Workplace Development

Employers are routinely required by state and federal governments to provide employees with information related to the benefits and services the employer offers.  The NJDLWD has issued a document that outlines benefits related information Drew is responsible for maintaining.  A copy of this document can be found on the HR Intranet site under general information.

Calendar of Events

New Staff Orientation:

  •  Monday, Jan 9         9:00 am – 11:30 am        Madison House, Room 104
Posted in HR News