Returning students have the opportunity to select the hall, room and roommate for the next academic year through a room selection process that occurs in the spring semester. The order of room selection is based on the year of the student and a randomly generated lottery number distributed to all students prior to room selection.
Important Dates to Remember
Medical Space Housing
Applications Available in the Housing Office or Undergraduate Housing Web Page
|Completed forms and documentation should be sent to: Health Center or, Counseling and Psychological Services or, Educational Services Disability Specialist||Tuesday,
April 9, 2013
Theme House Process
Individuals interested in living in the Theme Houses should apply to the desired house directly.
Baldwin Academic Wing
(McLendon- Units 502, 503, 504, 508)
Lottery numbers will be sent to all resident, first-year, sophomore and junior students. Students who do not get a lottery number and want to participate in room selection can draw a lottery number in the Housing Office.
|On-Line Room Selection
Student who want to participate in Room Selection must complete the on-line application before Monday, April 15th. The specific date and time to choose will be sent to all students who completed the housing application.
|Application Deadline: Sunday, April 14, 11:59 p.m.
Room Selection to Begin: April 18, 2013.
Your specific date and time to select will be sent to you.
Wait List Form Available
Students who did not get the desired housing can submit a Wait List form requesting a single or room in another residence hall.
Friday, April 26, 2013
Study Away Students
Students currently away for the spring semester can participate in room selection and will not have to rely on a proxy. You will be given at date/time to select and will select your hall and room using your computer like students currently on campus. You will have to take note of the time difference, however.
Students enrolled in away programs for the Fall semester cannot participate in room selection.
Returning Student Housing Information
New Initiatives in Italic
Townhouse Apartments and Eberhardt Efficiencies
Townhouse apartments and Eberhardt efficiencies will be off-line next year and not part of room selection.
Tolley and Brown Halls
Tolley and Brown will be used to house first-year students only, including triples and Tolley 200 (Tolley Palace).
Holloway will be off-line next year
Haselton Hall will be filled completely with Theme House residents; LaCasa, WaZoBia, Earth, Technology, EuroZone and Music houses.
The sixth floor of McLendon will be a Quiet Floor. This floor is designed for students who prefer a quieter living community and wish to live and study in a peaceful, serene environment. Respect for neighbor’s rights is a key aspect of living on this floor. All noise (television, music, talking, etc.) must be maintained at a level agreed upon by floor residents and will be in effect 24 hours a day, 7 days a week. Students who wish to reside on this floor must sign an agreement stating that they will adhere to the above mentioned expectations.
Baldwin Academic Wing
A wing of the fifth floor of McLendon (suites 502, 503, 504, 508) will be a Baldwin academic area. While the area is open to all upperclass resident students, the space is intended for students with strong academic interests. This wing is instituted to provide students a scholarly environment centered on their classes and studies. Students must be pre-approved to reside on this floor. Contact the Housing Office if interested.
- Riker rooms 012, 014, 016 and 018
- Baldwin- ground floor, rooms 013, 014A, 014B, 015, 017
- Brown- first floor (first-year students only)
- Tolley- first floor (first-year students only)
The wellness/substance-free floors were created to provide students with an environment free from the issues often associated with alcohol and drug use. Students who live on these floors must sign an agreement stating that they will not drink alcohol, smoke, or use illegal or illicit substances on the floor.
Students applying for medical space housing must submit a Medical Housing application to Health Services or Counseling and Psychological Services by 5 p.m., Tuesday, April 9, 2013. Medical housing is not automatic from year to year, and does not guarantee a single room. Housing assignments for eligible students are determined based on the particular medical condition. Those assigned to a medical space single will pay the same single room rate as all other students in single rooms.
Selecting a Room Without a Roommate
Room Selection is your opportunity to select a living space for the upcoming year. You are strongly urged to make every attempt to choose a room and a roommate. In the event that you do not have a roommate, you may still participate in Room Selection. You will be consolidated with another student also alone in a double in the same residence hall. This will occur during the room selection process. The student with the better lottery number will remain in the chosen room while the other is relocated to this room.
Consolidation of Vacancies
A student with a vacancy in his/her chosen room can expect to be consolidated in order to make room for the incoming first-year students and returning students.This may involve reassignment to a room in another building. Please communicate with your roommate any changes in your status to help him or her plan accordingly and to prepare for consolidation.
The semester costs of housing for the 2013/2014, academic year are as follows:
Suites in Foster, Hurst, McClintock and McLendon Hall, 2nd , 3rd , and 4th floors, and, selected Riker quads and triples in all residence halls must be filled completely and cannot be partially filled. The group selecting these units must include the appropriate number of students to fill the suite, quad or triple.
Each student will be required to sign a Housing Agreement before officially selecting his or her room. The note guarantees that the student will occupy the room selected for next year.
A student who selects a room in one of the Suites (Foster, Hurst or McClintock), McLendon Hall, 2nd , 3rd and 4th floor, and cancels their housing for the Fall semester at any time after selecting the room and before August 31, 2013, will be charged one-fifth of the semester cost of the selected room. Also, he/she will be assessed one-fifth of the semester cost for changing to another room after Room Selection and prior to the first day of fall semester classes. After August 31, 2013, the University Refund Policy will be in effect and the student will be responsible for the cost of housing for the entire semester.
A student selecting a room other than in the Suites (Foster, Hurst or McClintock) or, McLendon, 2nd 3rd , or 4th floors, must cancel housing with the Housing Office, in writing, before June 1, 2013, to avoid a fine.
Priority (Lottery) Numbers
Priority numbers are based on expected year of graduation, not the total number of credits completed. For example, students who entered Drew in the fall of 2010 will pick with the class of 2014, regardless of their total number of credits. Priority numbers are randomly assigned by computer and will be sent to you via e-mail. Your priority number appears as a four-digit number beginning with 1, 2, or 3. This first number indicates your class and the last three indicate your priority. For example, 1164 means you are choosing your room with the class of 2014, and will have the 164th choice; 2011 means you are picking your room with the class of 2015 and you have the 11th choice. Number 000 is considered the highest priority, then two, three, etc. The class priority numbers are assigned on the basis of expected year of graduation. For example, first-year students are assigned numbers based on the graduation year of 2016; second-year students (sophomores) are assigned numbers based on the graduation year of 2015; third-year (juniors) are assigned numbers based on the graduation year of 2014. Priority numbers may not be switched.
Lottery numbers will be sent to all current first-year, sophomore and junior residents. In order to receive a date and time for room selection you must complete the on-line application (See Step 2- Room Selection Process). If you did not receive a lottery number come to the Housing Office to draw a lottery number. If you are currently commuting or on a leave and you wish to participate, go to the Housing Office to draw your number.
Priority numbers are based on expected year of graduation, not the total number of credits completed. For example, students who entered Drew in the fall of 2009 will pick with the class of 2013, regardless of their total number of credits.
Two or more students who choose to live together in a double, triple, duplex or suite may make their selection according to the best priority number of any member for the group. Each member of the group must be registered with 12 or more credits for the Fall semester to participate in Room Selection.
Jump Ship Rule
This rule states that a student who uses his/her lottery number to bring others into a suite (McClintock, Hurst, Foster) or McLendon, 2nd ,3rd, or 4th floors cannot move to another room on campus during the fall semester. In addition, commuter students may not choose to become a resident, use his/her lottery number to create a suite or Townhouse unit, and then decide to become a commuter again prior to the fall semester.
The order of the Wait List is prioritized first by class and then in order by date received. The first day to put your name on the Wait List is Thursday, April 26, 2013 at 10 a.m.. Students may put their name on the Wait List for a single, or a room in another hall by completing a Wait List request in the Housing Office. Those students on the list who will be seniors next year will be considered first, juniors will be given the next opportunity, and then sophomores. When a vacancy occurs, only requests on file are considered. It is to your advantage to submit a Wait List request before you leave for the summer.
Roommate Changes After Room Selection
If your roommate cancels during the academic year or during the summer, you will be assigned a new roommate or be reassigned to another room and roommate. It is wise, therefore, to discuss with your prospective room/suite mates their plans for the upcoming academic year. The Housing Office reserves the right to consolidate vacancies. Please do not request to maintain your double as a double-single.
Study Away Programs
Students Currently on Study Away programs for the spring semester 2013:
Students away this spring semester can select a room for the fall semester on-line with the rest of their selecting class. A proxy cannot select your room for you anymore. Like other students selecting on-line, you must be registered for the fall semester.
Students going on Study Away programs for the Fall 2013 semester may not participate in Room Selection. If you plan to study away during the Fall 2013, housing information for the Spring 2014, will be sent to you in early November. Assignments for spring semester are made in January.
Students going on study away programs for the fall semester are encouraged to submit a Wait List request prior to leaving in the fall, for their return to spring housing.
If you have been accepted into a Theme House, you are not eligible to participate in Room Selection. Theme House assignments are due to the Housing Office by 5 p.m. Thursday, April 11, 2013. A student accepted into a Theme House must complete the on-line housing application by April 11th but cannot select a room during on-line room selection.
|Asia Tree House||Eberhardt units 21 & 22|
|Women’s Concerns||Eberhardt units 23 & 24|
|Spirituality||Eberhardt units 25 & 26|
|LaCasa||Haselton 1st floor|
|WaZoBia||Haselton 1st floor|
|Earth House||Haselton 2nd floor|
|Technology||Haselton 2nd floor|
|Music||Haselton 3rd floor|
|Euro Zone||Haselton 3rd floor|
The following buildings will be used for interim housing. Any student who selects a room assignment in one of these buildings will most likely have someone else living in his or her room over the particular break, even if the academic year resident is not present. This means that you should be prepared to remove some of your personal belongings from the room, return your keys and provide a clean room for the interim resident. The interim resident may be of the same, or opposite sex as you. Please keep this in mind when selecting assignments in these buildings.
|Spirituality House- Eberhardt 25 & 26||Thanksgiving Break|
|Asia Tree House – Eberhardt 21 & 22||Winter Interim Break|
|McLendon and Suites (Foster, Hurst, McClintock)||January Experience 2014|
|Foster and McClintock (and Hurst if necessary)||Spring Break|
Note: You must be registered for 12 or more credits for the fall semester to be eligible for on-line room selection. Your roommate, quad-mates or suitemates must also be registered in order for you to select housing together.
Room Selection Notes
|Single-sex by floor housing 54 students in 24 singles and 15 doubles||
|Co-ed, traditional residence hall housing 81 students in single and double rooms.||
|“The Suites” are co-ed residence halls, each housing about 64 upperclass students in double rooms. Most suites accommodate six men or women in three double rooms, with a common living room, and a bathroom.Residents are responsible for cleaning their own bathrooms.The suites will be used for January Housing and Foster and McClintock for Spring Break Housing.||
|Co-ed, traditional residence hall housing 88 upperclass students in mostly double rooms and a few triple rooms.||
|Co-ed, traditional residence hall. This building was recently renovated and features individual bathrooms similar to Tolley and Brown. New furniture will be in all student rooms.||
|Co-ed, traditional residence hall housing 113upperclass students in mostly single and double occupancy rooms and 2 triple rooms.||
|The newest member of the residence hall community consists of four-person and six- person suites. All rooms are double occupancy.Four-person suites- 20
Six-person suites- 9Residents are responsible for cleaning their bathrooms.McLendon will be used for January Housing
|Co-ed residence hall housing 156 students in single and double rooms in “quads”. Each “quad” houses either men or women who share a common bathroom.Residents are responsible for cleaning their bathrooms.Riker is used over January for the MFA program impacting all single quads and duplexes.(see details within)||
On-Line Room Selection Process
Step 1: Priority (Lottery) Numbers
Priority numbers are based on expected year of graduation, not the total number of credits completed. For example, students who entered Drew in the fall of 2010 will pick with the class of 2014, regardless of their total number of credits.
Priority numbers are randomly assigned by computer and will be sent to you via e-mail. Your priority number appears as a four-digit number beginning with 1, 2, or 3. This first number indicates your class and the last three indicate your priority. For example, 1164 means you are choosing your room with the class of 2014, and will have the 164th choice; 2011 means you are picking your room with the class of 2015 and you have the 11th choice. Number 000 is considered the highest priority, then two, three, etc. The class priority numbers are assigned on the basis of expected year of graduation. For example, first-year students are assigned numbers based on the graduation year of 2016; second-year students (sophomores) are assigned numbers based on the graduation year of 2015; third-year (juniors) are assigned numbers based on the graduation year of 2014. Priority numbers may not be switched.
Lottery numbers will be sent to all current first-year, sophomore and junior residents. If you did not receive a lottery number come to the Housing Office to draw a lottery number. If you are currently commuting or on a leave and you wish to participate go to the Housing Office to draw your number.
Step 2: Application/Housing Agreement
Once you are sure that you want to apply for housing for the fall semester you must activate your lottery number by completing the Application/Housing Agreement. This must be done in order to be assigned a date and time to select a room. All students must complete this process in order to receive a date/time for room selection and to be included in a Roommate Group. This must be completed by Sunday, April 14, 11:59 p.m.
- Go to https://housing.drew.edu/myhousing
- Enter your name and password. Click “Login”
- Click “Login to Apply On-Line”
- Select the application, College of Liberal Arts (Undergraduate), Returning Student
- Read over the Housing Agreement. You must agree to these terms to proceed.
- Answer all personal preference questions. Click on “Continue”
- You will select your meal plan preference for next fall at this time.
- You have now completed the Returning Student application.
Step 3: Setting Up Your Roommate Group
Roommate groups are used to select a room, suite or quad where the student with the best lottery number is able to “pull” others into the unit. These units must be filled completely. You are able to set up roommate groups in MyHousing at any point leading up to time of selection. You may easily disband a group and form a new one, if needed, before you make your selection. Please remember that for a group to be fully matched roommate requests must be reciprocal. This means that all members of the group must select and confirm each others requests.
Things You Need to Know
- Only students who have a lottery number and have completed their Housing Application may be added to a roommate group.
- Roommate requests must be mutual.
- Students must confirm or decline a roommate request.
- When you view your roommate group, the system will tell you if your group is MATCHED or UNMATCHED.
- You will only see room options that work for your group size.
- If you are selecting a room in the lottery process, you may change your group at any time before the selection is made. You should prepare for several different options. For example, you may want a six-person suite in McLendon but none are available so you will have to remove two people from your group in order to see four-person suites in McLendon. The two students you remove from the group will have to select spaces at their designated times.
Step by Step Instructions to Select Your Roommate Group
We recommend that you either open the room selection system in a different window or print out this page so that you can follow the directions while on the system.
- Go to https://housing.drew.edu/myhousing and enter your ID along with your password. When prompted select to “Login to MyHousing”
- At the top you will see “MyHousing Overview”.
- On the left you will see a box with the word “Navigation” above. From these options choose “Room Selection” (fourth one down). You will then have more options. Choose “Roommate Selection” (second one down).
- To select a roommate, search for them via name or e-mail address or, select “Request Student as Roommate” to see all students eligible for room selection.
- Please note: If your desired roommate has not completed their on-line application/housing agreement, you will not be able to find them in the search or add them to your group.
- Your requested roommate(s) will have to confirm your request. Once all of your group’s requests are confirmed, your group is matched and you will be able to select together in the same room sign-up process or by using your groups best lottery number.
- If your group is not matched, you will not be able to select to live together when your time is activated in the lottery process. All members must request each other. If there are no rooms, suites or apartments available that work for your group, you may disband your group and reconfigure based on available spaces.
- You can log-on as often as you like to change your roommate group, see available rooms and view floor plans.
Step 4: On-Line Room Selection Date and Time to Select
On April 16th, if you have a lottery number and you have completed your Housing Application/Agreement, you will be sent your date and time to select your room. You will be given 2 minutes to select a room. You can select your room after this time, but not before. After your designated time to select, a student with the following lottery number will be choosing their housing so your options may be reduced.
Step 5 - Pre-Selection Check List
_____ A lottery number has been assigned to me.
_____ I have completed the Housing Application/Agreement.
_____ I have set-up my roommate group.
_____ Everyone in the roommate group has accepted each other as roommates.
_____ I am registered for the fall semester
_____ Everyone in the roommate group is registered for the fall semester.
_____ I/we have decided where we would like to live and have several options.
Questions? Call Housing at 973-408-3681
Preparation is important. Most of the tasks associated with on-line room selection are done prior to making your selection. You should monitor the rooms that are available beforehand. Also, in MyHousing will be a link to floor plans of each of the halls. Although the floor plans are not drawn to scale they will give you an idea of the location of the rooms. You do not have to select your room during your designated time but can select at any time after while room selection is open. Times will be posted.
Step 6: Selecting Your Room
Log on to https://housing.drew.edu/myhousing and enter your ID and password. When prompted select to login to “MyHousing”.
- Once your selection time is activated: Login to MyHousing and select the room/quad/suite by choosing, “Select a Room/Suite” under the “Room Selection” link on the left side of the screen.
- Find your desired residence hall from the drop-down box.
- Find your desired room, quad or suite. If you have a roommate group you will only see options that accommodate your group.
- View the available options and make your selection.
- To select a room (or a space in a room), click the “Select Room” button beside the room you want.
- Confirm that your roommate(s) are all displayed in the available spaces in your room (if applicable).
- Once you are sure the information is correct, click “I Agree- Submit My Room Selection”. You will not be able to change your assignment or go back to pull other students in, once you click this button.
- To Select a Suite or Quad you must fill the quad completely using best lottery number
- To select a suite or quad, click the “Select Suite” button beside any room in the suite or quad.
- Arrange your suite or quad by placing each member of your roommate group into the appropriate rooms.
- Once you are sure the information is correct, click “I Agree- Submit My Room Selection”. You will not be able to change your assignment or go back to pull other students in, once you click this button.
- If there are no options available, you should reconfigure your roommate group.
- All members of your group will receive a confirmation e-mail and may view their assignment information on MyHousing. All members are now done with the room selection process.
Step 7: Wait List (optional)
If you did not get the desired hall and/or room you may complete a Wait List form available in the Housing Office on April 30, 2012.
Contact the Housing Office with questions at 973-408-3681.