Returning Students

Returning students have the opportunity to select the hall, room and roommate for the next academic year through a room selection process that occurs in the spring semester. The order of room selection is based on the year of the student and a randomly generated lottery number distributed to all students prior to room selection.

Important Dates

Important Dates to Remember

Process

Location

Deadline

Medical Space Housing

Applications Available in the Housing Office or Undergraduate Housing Web Page

Completed forms and documentation should be sent to: Health Center or, Counseling and Psychological Services or, Educational Services Disability Specialist Tuesday,
April 8, 2014

Theme House Process

Individuals interested in living in the Theme Houses should apply to the desired house directly.
Resident rosters are due to the Housing Office by April 1st.  Theme house residents must complete the on-line application by April 1st and cannot participate in the on-line room selection process.

 
House rosters due in the Housing Office

Tuesday,
April 1, 2014

Baldwin Academic Wing

(McLendon- Units 502, 503, 504, 508)

 

 Wednesday,
April 9, 2014

Lottery Numbers

Lottery numbers will be sent to all resident, first-year, sophomore and junior students.  Students who do not get a lottery number and want to participate in room selection can draw a lottery number in the Housing Office.


Lottery Numbers will be sent out via Email


Early April

On-Line Room Selection

Students who want to participate in Room Selection must complete the on-line application before Monday, April 16th.  The specific date and time to choose will be sent to all students who have a lottery number and have completed the housing application.

Your Computer

Application Deadline: Wednesday, April 16, 11:59 p.m.
Room Selection to Begin: April 22, 2014.
Your specific date and time to select will be sent to you.

Wait List Form Available

Students who did not get the desired housing can submit a Wait List form requesting a single or room in another residence hall.

 
Housing Office

Monday, April 28, 2014

Study Away Students

Students currently away for the spring semester can participate in room selection and will not have to rely on a proxy.  You will be given at date/time to select and will select your hall and room using your computer like students currently on campus.  You will have to take note of the time difference, however.

Students enrolled in away programs for the Fall semester cannot participate in room selection.

Room Selection Information

Returning Student Housing Information

 

Haselton Second Floor

The second floor of Haselton will be available for Room Selection.  Theme Houses will occupy the first and third floors of the residence hall.

Quiet Floor

The sixth floor of McLendon will be a Quiet Floor. This floor is designed for students who prefer a quieter living community and wish to live and study in a peaceful, serene environment. Respect for neighbor’s rights is a key aspect of living on this floor. All noise (television, music, talking, etc.) must be maintained at a level agreed upon by floor residents and will be in effect 24 hours a day, 7 days a week. Students who wish to reside on this floor must sign an agreement stating that they will adhere to the above mentioned expectations.

Baldwin Academic Wing

The Baldwin Academic Wing will occupy the entire fifth floor of McLendon. While the area is open to all upperclass resident students, the space is intended for students with strong academic interests. This wing is instituted to provide students a scholarly environment centered on their classes and studies. Students must be pre-approved to reside on this floor. Contact the Housing Office if interested.

Wellness/Substance-Free Floors

  • Baldwin- ground floor, rooms 013, 014A, 014B, 015, 017

The wellness/substance-free floors were created to provide students with an environment free from the issues often associated with alcohol and drug use. Students who live on these floors must sign an agreement stating that they will not drink alcohol, smoke, or use illegal or illicit substances on the floor.

Medical Housing

Students applying for medical space housing must submit a Medical Housing application to Health Services or Counseling and Psychological Services by 5 p.m., Tuesday, April 8, 2014. Medical housing is not automatic from year to year, and does not guarantee a single room. Housing assignments for eligible students are determined based on the particular medical condition. Those assigned to a medical space single will pay the same single room rate as all other students in single rooms.

Selecting a Room Without a Roommate

Room Selection is your opportunity to select a living space for the upcoming year. You are strongly urged to make every attempt to choose a room and a roommate. In the event that you do not have a roommate, you may still participate in Room Selection. You will be consolidated with another student also alone in a double in the same residence hall.  This will occur during the room selection process.  The student with the better lottery number will remain in the chosen room while the other is relocated to this room.

Consolidation of Vacancies

A student with a vacancy in his/her chosen room can expect to be consolidated in order to make room for the incoming first-year students and returning students.This may involve reassignment to a room in another building.  Please communicate with your roommate any changes in your status to help him or her plan accordingly and to prepare for consolidation.

Housing Cost

The semester costs of housing for the 2013/2014, academic year are as follows:

Single $4,623/sem.
Double $3,957/sem.
Triple $3,821/sem.

Full Occupancy

Suites in Foster, Hurst, McClintock and McLendon Hall, 2nd , 3rd , and 4th floors, and, selected Riker quads and triples in all residence halls must be filled completely and cannot be partially filled. The group selecting these units must include the appropriate number of students to fill the suite, quad or triple.

Housing Agreement

Each student will be required to sign a Housing Agreement before officially selecting his or her room. The note guarantees that the student will occupy the room selected for next year.

A student who selects a room in one of the Suites (Foster, Hurst or McClintock), McLendon Hall, 2nd , 3rd  and 4th floor, and cancels their housing for the Fall semester at any time after selecting the room and before September 1, 2014, will be charged one-fifth of the semester cost of the selected room.  Also, he/she will be assessed one-fifth of the semester cost for changing to another room after Room Selection and prior to the first day of fall semester classes. After September 1, 2014, the University Refund Policy will be in effect and the student will be responsible for the cost of housing for the entire semester.

A student selecting a room other than in the Suites (Foster, Hurst or McClintock) or, McLendon, 2nd  3rd , or 4th floors, must cancel housing with the Housing Office, in writing, before June 1, 2014, to avoid a fine.

Priority (Lottery) Numbers

Priority numbers are based on expected year of graduation, not the total number of credits completed. For example, students who entered Drew in the fall of 2011 will pick with the class of 2015, regardless of their total number of credits. Priority numbers are randomly assigned by computer and will be sent to you via e-mail. Your priority number appears as a four-digit number beginning with 1, 2, or 3. This first number indicates your class and the last three indicate your priority. For example, 1164 means you are choosing your room with the class of 2015, and will have the 164th choice; 2011 means you are picking your room with the class of 2016 and you have the 11th choice. Number 000 is considered the highest priority, then two, three, etc. The class priority numbers are assigned on the basis of expected year of graduation. For example, first-year students are assigned numbers based on the graduation year of 2017; second-year students (sophomores) are assigned numbers based on the graduation year of 2016; third-year (juniors) are assigned numbers based on the graduation year of 2015. Priority numbers may not be switched.

Lottery numbers will be sent to all current first-year, sophomore and junior residents.  In order to receive a date and time for room selection you must complete the on-line application (See Step 2- Room Selection Process).  If you did not receive a lottery number come to the Housing Office to draw a lottery number. If you are currently commuting or on a leave and you wish to participate, go to the Housing Office to draw your number.

Priority numbers are based on expected year of graduation, not the total number of credits completed. For example, students who entered Drew in the fall of 2012 will pick with the class of 2016, regardless of their total number of credits.

Two or more students who choose to live together in a double, triple, duplex or suite may make their selection according to the best priority number of any member for the group. Each member of the group must be registered with 12 or more credits for the Fall semester to participate in Room Selection.

Jump Ship Rule

This rule states that a student who uses his/her lottery number to bring others into a suite (McClintock, Hurst, Foster) or McLendon, 2nd ,3rd, or 4th  floors cannot move to another room on campus during the fall semester.  In addition, commuter students may not choose to become a resident, use his/her lottery number to create a suite or Townhouse unit, and then decide to become a commuter again prior to the fall semester.

Wait List

The order of the Wait List is prioritized first by class and then in order by date received.  The first day to put your name on the Wait List is Monday, April 28, 2014 at 10 a.m..  Students may put their name on the Wait List for a single, or a room in another hall by completing a Wait List request in the Housing Office.  Those students on the list who will be seniors next year will be considered first, juniors will be given the next opportunity, and then sophomores. When a vacancy occurs, only requests on file are considered.  It is to your advantage to submit a Wait List request before you leave for the summer.

Roommate Changes After Room Selection

If your roommate cancels during the academic year or during the summer, you will be assigned a new roommate or be reassigned to another room and roommate.  It is wise, therefore, to discuss with your prospective room/suite mates their plans for the upcoming academic year. The Housing Office reserves the right to consolidate vacancies. Please do not request to maintain your double as a double-single.

Study Away Programs

Students Currently on Study Away programs for the spring semester 2014:
Students away this spring semester can select a room for the fall semester on-line with the rest of their selecting class.  A proxy cannot select your room for you. Like other students selecting on-line, you must be registered for the fall semester.

Students going on Study Away programs for the Fall 2014 semester may not participate in Room Selection.  If you plan to study away during the Fall 2014, housing information for the Spring 2015, will be sent to you in early November. Assignments for spring semester are made in January.

Students going on study away programs for the fall semester are encouraged to submit a Wait List request prior to leaving in the fall, for their return to spring housing.

Theme Houses

If you have been accepted into a Theme House, you are not eligible to participate in Room Selection.  Theme House assignments are due to the Housing Office by 5 p.m. Thursday, April 1, 2014. A student accepted into a Theme House must complete the on-line housing application by April 1st  but cannot select a room during on-line room selection.

Asia Tree House Eberhardt units 21 & 22
Women’s Concerns Eberhardt units 23 & 24
Spirituality Eberhardt units 25 & 26
Earth House Haselton 1st floor
WaZoBia Haselton 3rd floor
Music House Haselton 3rd floor

Interim Housing

The following buildings will be used for interim housing.  Any student who selects a room assignment in one of these buildings will most likely have someone else living in his or her room over the particular break, even if the academic year resident is not present.  This means that you should be prepared to remove some of your personal belongings from the room, return your keys and provide a clean room for the interim resident.  The interim resident may be of the same, or opposite sex as you.  Please keep this in mind when selecting assignments in these buildings.

Women’s Concerns House- Eberhardt  23 & 24 Thanksgiving Break
Spirituality House – Eberhardt 25 & 26 Winter Interim Break
Foster, McClintock and McLendon January Experience 2015*
Foster and McClintock Halls Spring Break*

* Note- Should a residence hall be off-line for 2014-15 this building will be used for these breaks instead.

Note: You must be registered for 12 or more credits for the fall semester to be eligible for on-line room selection.  Your roommate, quad-mates or suitemates must also be registered in order for you to select housing together.

Specific Hall Information

Hall

Description

Room Selection Notes

Asbury

Single-sex by floor housing 54 students in 24 singles and 15 doubles
  • First and third floor- women
    Second floor- men

 Baldwin

Co-ed, traditional residence hall housing 81 students in single and double rooms.
  • The ground floor is Wellness/Substance Free

 Foster,

Hurst &

McClintock

“The Suites” are co-ed residence halls, each housing about 64 upperclass students in double rooms.  Most suites accommodate six men or women in three double rooms, with a common living room, and a bathroom. Residents are responsible for cleaning their own bathrooms. Foster and McClintock will be used for January Housing and over Spring Break, however, should a residence hall be off-line for 2014-15 this building will be used for these breaks instead.
  • The chosen suite must be filled completely.
  • The student with the best priority number will “pull” the other suitemates into the chosen suite.
  • Students selecting the suites must agree to a Housing Commitment Agreement stipulating that cancellation of housing before the fall semester will result in a fine of one-fifth the cost of housing for the semester.
  • A student who uses his/her lottery number to bring others into a suite (McClintock, Hurst, and Foster) cannot move to another room on campus during the fall semester.

Haselton

Co-ed, traditional residence hall housing 88 upperclass students in mostly double rooms and a few triple rooms.
  • Houses three theme houses, WaZoBia, Earth,  and Music Theme Houses
  • The second floor is available in Room Selection


Hoyt-Bowne

Co-ed, traditional residence hall housing 116 upperclass students in mostly single and double occupancy rooms and 1 triple room.
  • The first floor is for men; the second and third floors are co-ed, and the fourth floor houses women.

McLendon

The newest member of the residence hall community consists of four-person and six- person suites.  All rooms are double occupancy.
Four-person suites- 20
Six-person suites- 9
Residents are responsible for cleaning their bathrooms.  McLendon will be used for January Housing, however, should a residence hall be off-line for 2014-15 this building will be used for these breaks instead. 
  • Rooms within suites on the 6th  floor will be selected individually as doubles.  Some suites on this floor will be designated for men and others for women.
  • Men’s suites: 605, 608
  • Women’s suites: 602, 603, 604, 606, 607
  • The Quiet Floor will occupy the sixth floor.
  • The Baldwin Academic Wing will occupy the fifth floor.
  • Suites on the 2nd , 3rd , and 4th,floors will be selected during room selection and must be filled completely.  The student with the best lottery number will “pull” the other suitemates into the chosen suite. Students selecting the suites must agree to a Housing Agreement stipulating that cancellation of housing before the fall semester will result in a fine of one-fifth the cost of housing for the semester.

Riker

Co-ed residence hall housing 156 students in single and double rooms in “quads”.  Each “quad” houses either men or women who share a common bathroom.Residents are responsible for cleaning their bathrooms.
  • Four single quads, one on each floor, are selected on an individual basis. These will be designated for men or women.  All other quads must be selected by groups of four with the student with the best priority number “pulling” the others into the quad and must be filled completely.  In MyHousing they are listed as “suites”.
  • Double-room quads (10) will be selected by groups of four with the student with the best priority number “pulling” the other residents into the quad and must be filled completely.  However, one double room quad on each floor (4) will be selected by room.

On-Line Process

On-Line Room Selection Process

Step 1: Priority (Lottery) Numbers

Priority numbers are based on expected year of graduation, not the total number of credits completed. For example, students who entered Drew in the fall of 2010 will pick with the class of 2014, regardless of their total number of credits.

Priority numbers are randomly assigned by computer and will be sent to you via e-mail. Your priority number appears as a four-digit number beginning with 1, 2, or 3. This first number indicates your class and the last three indicate your priority. For example, 1164 means you are choosing your room with the class of 2014, and will have the 164th choice; 2011 means you are picking your room with the class of 2015 and you have the 11th choice. Number 000 is considered the highest priority, then two, three, etc. The class priority numbers are assigned on the basis of expected year of graduation. For example, first-year students are assigned numbers based on the graduation year of 2016; second-year students (sophomores) are assigned numbers based on the graduation year of 2015; third-year (juniors) are assigned numbers based on the graduation year of 2014. Priority numbers may not be switched.

Lottery numbers will be sent to all current first-year, sophomore and junior residents.  If you did not receive a lottery number come to the Housing Office to draw a lottery number.  If you are currently commuting or on a leave and you wish to participate go to the Housing Office to draw your number.

Step 2: Application/Housing Agreement

Once you are sure that you want to apply for housing for the fall semester you must activate your lottery number by completing the Application/Housing Agreement. This must be done in order to be assigned a date and time to select a room.  All students must complete this process in order to receive a date/time for room selection and to be included in a Roommate Group.  This must be completed by Sunday, April 14, 11:59 p.m.

  1. Go to https://housing.drew.edu/myhousing
  2. Enter your name and password. Click “Login”
  3. Click “Login to Apply On-Line”
  4. Select the application, College of Liberal Arts (Undergraduate), Returning Student
  5. Read over the Housing Agreement. You must agree to these terms to proceed.
  6. Answer all personal preference questions. Click on “Continue”
  7. You will select your meal plan preference for next fall at this time.
  8. You have now completed the Returning Student application.

Step 3: Setting Up Your Roommate Group

Roommate groups are used to select a room, suite or quad where the student with the best lottery number is able to “pull” others into the unit. These units must be filled completely.  You are able to set up roommate groups in MyHousing at any point leading up to time of selection. You may easily disband a group and form a new one, if needed, before you make your selection.  Please remember that for a group to be fully matched roommate requests must be reciprocal. This means that all members of the group must select and confirm each others requests.

Things You Need to Know

  1. Only students who have a lottery number and have completed their Housing Application may be added to a roommate group.
  2. Roommate requests must be mutual.
  3. Students must confirm or decline a roommate request.
  4. When you view your roommate group, the system will tell you if your group is MATCHED or UNMATCHED.
  5. You will only see room options that work for your group size.
  6. If you are selecting a room in the lottery process, you may change your group at any time before the selection is made.  You should prepare for several different options.  For example, you may want a six-person suite in McLendon but none are available so you will have to remove two people from your group in order to see four-person suites in McLendon.  The two students you remove from the group will have to select spaces at their designated times.

Step by Step Instructions to Select Your Roommate Group

We recommend that you either open the room selection system in a different window or print out this page so that you can follow the directions while on the system.

  1. Go to https://housing.drew.edu/myhousing and enter your ID along with your password.  When prompted select to “Login to MyHousing”
  2. At the top you will see “MyHousing Overview”.
  3. On the left you will see a box with the word “Navigation” above.  From these options choose “Room Selection” (fourth one down).  You will then have more options.  Choose “Roommate Selection” (second one down).
  4. To select a roommate, search for them via name or e-mail address or, select “Request Student as Roommate” to see all students eligible for room selection.
  5. Please note: If your desired roommate has not completed their on-line application/housing agreement, you will not be able to find them in the search or add them to your group.
  6. Your requested roommate(s) will have to confirm your request.  Once all of your group’s requests are confirmed, your group is matched and you will be able to select together in the same room sign-up process or by using your groups best lottery number.
  7. If your group is not matched, you will not be able to select to live together when your time is activated in the lottery process.  All members must request each other.  If there are no rooms, suites or apartments available that work for your group, you may disband your group and reconfigure based on available spaces.
  8. You can log-on as often as you like to change your roommate group, see available rooms and view floor plans.

Step 4: On-Line Room Selection Date and Time to Select

On April 17th, if you have a lottery number and you have completed your Housing Application/Agreement, you will be sent your date and time to select your room. You will be given 2 minutes to select a room.  You can select your room after this time, but not before.  After your designated time to select, a student with the following lottery number will be choosing their housing so your options may be reduced.

Step 5 – Pre-Selection Check List

_____  A lottery number has been assigned to me.

_____ I have completed the Housing Application/Agreement.

_____ I have set-up my roommate group.

_____ Everyone in the roommate group has accepted each other as roommates.

_____ I am registered for the fall semester

_____ Everyone in the roommate group is registered for the fall semester.

_____ I/we have decided where we would like to live and have several options.

Questions? Call Housing at 973-408-3681

Preparation is important.  Most of the tasks associated with on-line room selection are done prior to making your selection.  You should monitor the rooms that are available beforehand.  Also, in MyHousing will be a link to floor plans of each of the halls.  Although the floor plans are not drawn to scale they will give you an idea of the location of the rooms.  You do not have to select your room during your designated time but can select at any time after while room selection is open. Times will be posted.

Step 6: Selecting Your Room

Log on to  https://housing.drew.edu/myhousing and enter your ID and password.  When prompted select to login to “MyHousing”.

  • Once your selection time is activated: Login to MyHousing and select the room/quad/suite by choosing, “Select a Room/Suite” under the “Room Selection” link on the left side of the screen.
  • Find your desired residence hall from the drop-down box.
  • Find your desired room, quad or suite.  If you have a roommate group you will only see options that accommodate your group.
  • View the available options and make your selection.
  • To select a room (or a space in a room), click the “Select Room” button beside the room you want.
  • Confirm that your roommate(s) are all displayed in the available spaces in your room (if applicable).
  • Once you are sure the information is correct, click “I Agree- Submit My Room Selection”. You will not be able to change your assignment or go back to pull other students in, once you click this button.
  • To Select a Suite or Quad you must fill the quad completely using best lottery number
  • To select a suite or quad, click the “Select Suite” button beside any room in the suite or quad.
  • Arrange your suite or quad by placing each member of your roommate group into the appropriate rooms.
  • Once you are sure the information is correct, click “I Agree- Submit My Room Selection”.  You will not be able to change your assignment or go back to pull other students in, once you click this button.
  • If there are no options available, you should reconfigure your roommate group.
  • All members of your group will receive a confirmation e-mail and may view their assignment information on MyHousing. All members are now done with the room selection process.

Step 7: Wait List (optional)

If you did not get the desired hall and/or room you may complete a Wait List form available in the Housing Office on April 28, 2014.

Contact the Housing Office with questions at 973-408-3681.