Office of Financial Assistance Standards of Satisfactory Academic Progress Policy

Policy Summary

In order to receive federal and state financial aid, you must make Satisfactory Academic Progress (SAP) as defined by the U.S. Department of Education and Drew University institutional guidelines. All Drew University students who have completed a Free Application for Federal Student Aid (FAFSA) and wish to be considered for State and Federal aid must meet the criteria stated in the policy regardless of whether or not they previously received aid. These requirements apply to part-time as well as full-time students for all semesters of enrollment within an academic year, including those semesters for which no aid was granted. Evaluation of SAP is made at the conclusion of each academic term once grades are posted in the university system. This review looks at grades received; all courses attempted and earned GPA and pace towards graduation.

Programs governed by these regulations are:

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (SEOG)
  • Federal Work Study
  • Federal Perkins Loan
  • Federal Direct Subsidized Loan
  • Federal Direct Unsubsidized Loan
  • Federal Direct Parent Loan for Undergraduate Students (PLUS)
  • Federal Direct Graduate PLUS Loan
  • New Jersey Tuition Aid Grant
  • Educational Opportunity Grant (EOF)
  • New Jersey Stars II Program
  • Edward J. Bloustein Distinguished Scholars (DS)
  • Urban Scholars Award (US)

Incompletes

At the time of evaluation, Incompletes (grades of “I”) do not affect a student’s cumulative GPA for SAP, but count as credit hours attempted both Pace and Maximum time frame. Students with grades of Incomplete which become new letter grades prior to or during a subsequent period of enrollment must contact the Office of Financial Assistance for further evaluation.

Withdrawals

The grade “W” received for a withdrawal after the first day of class in the term does not affect a student’s cumulative GPA for SAP, but counts as credit hours attempted towards Pace and Maximum time frame.

Course Repetition

Students are allowed to repeat a course and have it count toward enrollment for financial aid eligibility only once. Each attempt at the course, however, will count towards a student’s Pace, and all other attempts with lower grades will count as unsuccessful credit hours attempted.

Academic Year Progression by Class

0-29 First Year Freshman
30-59 Second Year Sophomore
60-90 Third Year Junior
91+ Fourth Year Senior

Requirements

There are three areas that are evaluated at the end of each semester: number of credit hours passed, cumulative grade point average, and maximum time frame for degree completion.

Both the qualitative (grade-based) and quantitative (time-related) requirements must be met, regardless of full-time or part-time attendance.

  1. Minimum Cumulative GPA Earned at Drew University

    Credits Completed Cumulative GPA Major GPA
    0-24 1.5
    25-48 1.8
    49-59 1.9 2.0
    >60 2.0 2.0
  2. Minimum Annual Pace

    A student must successfully complete at least 75% of the credit hours attempted each semester.

    Credits Attempted Credits Completed
    0-29 24
    30-59 48
    60-90 72
    91+ 100
  3. Maximum Time Frame

    A student may attempt no more than 150% of the credit hours required by his degree program (accepted transfer hours are counted as both attempted and completed hours).

    Classification Maximum Attempted Hours Allowed
    Undergraduate Programs 180 credits
    Post Baccalaureate Programs 205 (all undergraduate hours attempted)

Explanation of SAP (Satisfactory Academic Progress) Status Codes

Good

Academic progress will be checked at the end of each term for which the student is enrolled (summer counts as a term). A student who meets all of the standards for Satisfactory Academic Progress will have Good SAP status. Students with Good SAP status are eligible for Title IV aid.

Warning

If a student is in a current status of Good and at the end of the enrollment period (semester) falls below the standard for GPA, and/or Completion (Pace) the student will be placed on Warning for the next period of enrollment. Students on Warning are eligible for financial aid. (Warning statuses do NOT apply to complete withdrawals.)

Unsatisfactory Academic Progress

A student who becomes ineligible for Title IV assistance at the end of a term during which he/she was on Warning will have the SAP status of Unsatisfactory Academic Progress. A student may appeal the determination if the student believes there were extraordinary circumstances that prohibited him/her from achieving SAP. The student will submit his/her SAP Appeal Form to the Office of Academic Services for review by the Academic Standing Committee. Supporting documentation, including a letter of support from your academic adviser, is helpful but not required. The student may also submit other documentation that supports his/her appeal from medical professionals, counselors, or other third party professionals (nonfamily members) who understand the details of the situation. The student should also include an explanation of what has changed in his/her situation that will allow him/her to demonstrate satisfactory academic progress at the next evaluation.

Financial Aid Probation

The committee shall review the student’s progress in light of any extenuating circumstances, and make a recommendation for the student to be placed on a Financial Aid Probation status. The Probation status is for one term and to be on the condition that the student is required to achieve minimum SAP standards and completion at the end of the probationary semester. The Academic Standing Committee will recommend to the student and advisor to create an academic plan for success. The student may continue to receive Title IV aid during the probationary term. If the student has not met the academic progress standards or the requirements specified in the academic action plan by the end of the probationary term, he/she will be ineligible for further Title IV aid until such time as he/she submits an additional appeal stating the reasons he/she was unable to meet the standards and how these reasons will be resolved for future terms of enrollment.

Required Withdrawal

Any undergraduate student that does not have a cumulative 2.0 grade point average by the end of his/her second academic year, does not pass a minimum number of credit hours in their third and fourth year, or who has exceeded the maximum time frame to complete their degree is ineligible for financial aid until such time as he/she is reinstated to the university, appeals the SAP ineligibility, and has the appeal approved. Once a student has become ineligible for financial aid, he/she will not automatically become eligible.