Note: For the most up-to-date balance due, please follow the directions located here.
Sample of a Drew Bill
1 – Business Office Contact Information
This is the physical address of Drew University Business Office along with telephone number and email address. Please note the Business Office is traditionally open 9am to 5pm, Monday through Friday. Exceptions will be communicated to the student body via email and will also be noted on the voice mail message should you call when the office is closed.
2 – Student Mailing Address
Though billing statements are not mailed (but provided electronically), this address is the permanent address on file with the Registrar’s office. Changes/updates to this address can be made via the student portal TreeHouse.
3 – Student Summary
This section will give you basic information regarding the student at the time the statement was produced which includes:
- Date – This is the date the statement was produced. Any information added or changed after the statement is produced will not be reflected until the next statement production (once a month, on or around the 15th), however students can view the activity on their account in real time when logged into their TreeHouse – select “Statement & Payment History” which will direct you to TreeHouse Self Service. You can view your account summary by term or account detail by term.
- Residency – This reflects whether the student resides on Campus (Resident), or off Campus (Commuter).
- Student ID – This number is a unique identifier for student records (academic records, housing, billing, all campus card, etc). Students should have their Student ID card with them at all times.
- Term – This notes the current semester reflected on the billing statement.
- School – This shows which school the student is currently admitted to (College, Graduate, Theological).
- Due Date – This is the date which the “Amount Due” reflected on the statement must be paid by.
4 – Student Schedule
This section reflects the course schedule for the student for the current term (the information noted on the sample statement is fictional and should not be used to determine your course schedule – please consult with your advisor regarding your appropriate course selection). Questions regarding your schedule can also be directed to the Registrar’s office.
5 – Current Term Charges
This section reflects the charges associated for the current term. The charge associated with an item will be a net amount. For example if there is an adjustment applied to Tuition, the amount shown on the statement will be the resulting net of the original charge and the adjustment. All like charges and or their adjustments will be combined when printed on the statement. Some common charges to expect are:
- Tuition – The semester charge for academic instruction and support programs for the courses for which you are registered. Adjustments to this entry are made to your account as necessary during the add/drop period (the first two weeks of the semester).
- General Fee – The mandatory per-semester charge to all students that underwrites support of University Center operations and the student activities programming of your particular school. Additionally, the General Fee supports the Student Health Services Center (which provides for treatment of minor illness, management of chronic diseases/disabilities, wellness education, gynecological care, employment and sports physicals, etc.), and services of the Counseling Center (short term therapy, testing, outreach programs, and emergency services). Those with spouses/children living with them may obtain family coverage for an additional fee.
- Housing Charge – The semester charge for residing in University owned housing. For students who reside in most major campus residence halls, the housing charge includes a connection for television cable service. Although charges for apartment rentals are billed by the semester, Graduate and Theological students in Drew-owned apartments may arrange to pay their housing charge on a monthly basis by completing and submitting the Monthly Rent Form to the Business Office. Students who do not complete and submit this form are required to pay the semester rent in full by the semester payment deadline.
- Board – The semester charge for the food plan in which you are enrolled. The University offers a variety of food plan options. The meal plan is mandatory for all Undergraduate Resident Students. All Undergraduate Residents are automatically enrolled in the seven-day plan (19 meals, no points). You may select one of the other Meal Plan options on TreeHouse prior to the close of the second week of classes. Commuter students, Graduate School students, and Theological School students may also optionally choose a meal plan and will be billed if/when they make a plan selection.
- Technology Fee - Provides support for student centered technology services. The technology fee contributes to the cost of residence hall wireless networking and other student technology services such as internet and intranet access, email, computer support, virtual software services (Cloud PC), and other services. In some cases this includes the Drew standard computer that has been provided to support the academic program. Although this computer is provided for academic applications, students are welcome to use it for other purposes if they so choose.
- Tuition Refund Plan – The per-semester insurance premium that provides a 75% refund of comprehensive costs (tuition and fees) if you must drop out of the University for approved medical reasons anytime during the semester. The insurance also covers up to 75% of semester fees for mental or nervous disability certified by qualified medical authorities. All students are automatically billed for this insurance, but you may waive the coverage by completing the Tuition Refund Waiver on TreeHouse. It must be waived by August 5th for those starting in the Fall or by January 5th for those starting in the Spring (only new spring semester students may waive the coverage for the Spring Semester – returning students who did not waive this insurance in the Fall may not do so for the Spring). The per-semester charge includes a clerical fee established by the University.
- Accident & Sickness Insurance – The annual charge automatically billed to every full-time student for Drew’s comprehensive student medical insurance plan, required by New Jersey law. If you have other coverage, you may waive this insurance by completing the waiver portion of the Waive/Enroll Health Insurance form. The waiver will require you to verify your current coverage under another comparable health insurance plan. However, the University strongly recommends that you take this coverage as additional protection due to the rigid regulations regarding HMO coverage in home states. If you would like to keep or request this coverage or if you do not currently have health insurance, please acknowledge this by completing the Enrollment portion of the form on TreeHouse. All Full-time students are required to complete the Waiver/Enrollment form by August 15 for those starting in the Fall Semester or by January 15th for those starting in the Spring Semester. Absent a completed Waiver which confirms alternate coverage, a student will be enrolled in the plan. Please note that the Business Office only processes the fees associated with the accident/sickness insurance premium. Any specific coverage or plan inquiries should be directed to University Health Plans Corp. at (800) 437-6448 or by visiting their web page.
- Orientation Fee – A one-time charge to all new students that covers programs and activities during the Orientation period. Orientation is conducted prior to your first Drew term and is mandatory. Choosing not to attend Orientation without prior Dean approval will not release you from the obligation to pay for it and the charge will remain on your account.
- Transcript Fee – A one-time charge to ALL new students that covers transcript requests for the duration of their connection with the University.
- Please Note: A Security Deposit of $400 or $200 (depending on the program and full or part time status) will appear on the billing statement of new students in the Caspersen and Theological schools. A Network fee is also applied to the account of students in the Caspersen and Theological schools each semester which provides support for student centered technology services.
6 – Current Term Credits and Financial Aid
This section reflects any payments, Drew scholarships, grants, loans, and any other outside awards received. These items will be used to reduce the amount charged to the student account in the current term.
7 – Anticipated future payments
- Total Estimated Financial Aid Pending – This is the total of Financial Aid that has been Awarded by Financial Aid (to include all Scholarships, Grants, and/or Loans) but has not yet been received. Once received, you will see it as a line item under “Current Term Credits and Financial Aid.” Most aid is received by October (for Fall) or by March (for Spring). If you still have unreceived Federal/State Aid after these points, please follow up with your Financial Aid counselor to see if there is something required of you. If you have unreceived private Outside Scholarships/Grants, you should follow up with the source of your award to find out when they are sending your funds.
- Payment Plans Balance – This is the total of payment plan payments not yet due as of the statement date. This amount is used to reduce the “Amount Due” noted on the statement. This amount includes a total of the remaining balance(s) of any approved payment plan(s) (see our Payment Options page for information about available payment plans). If a payment has come due but you have not yet made your scheduled payment, it will be reflected in the “Amount Due” noted on the statement. Unpaid payment plan payments will cause a balance due on your account which may result in the inability to register, receive transcripts, or participate in room selection, so it is important for you to make your payment plan payments on time.
8 – Statement Summary
This section summarizes the information of the activity which affects the student account. These items include:
- Current Term Charges Total – Net of the itemized charges noted on the statement
- Current Term Payments Total – Net of the itemized credits/payments noted on the statement
- Current Term Balance – Net of Charges and Payments for the current term.
- Past and Future Term Balance – reflects any remaining balances not paid prior to current term and any charges not yet due for future terms.
- Amount Due – This is the balance which is due now. It will include any prior term balances, plus current term charges, less current term payments and financial aid, less payment plan payments not yet due.
9 – Statement Stub
This should be cut or torn off and submitted with your payment (unless you are paying electronically). Items noted on this stub are:
- Due Date – Date which payment is required
- Pay this amount – This is the “Amount Due” noted on the statement and is the amount you should pay now.
- Amount paid – You should write in the amount of the payment you are submitting. Please provide explanation of the amount you are paying if it is different than the amount due.
- Payment Address – This is the address you should send your payment to if you are mailing your payment.
- Student Name and Student ID – identifies the account the payment should be applied to.
- Online Payment Information – should you decide to make payment via credit card or electronic debit to your savings or checking account please visit afford.com/drew to complete your transaction. Making payment plan payments electronically should only be done after logging in to your payment plan account at TMS. If you have a payment plan, but are planning to make a payment not related to your payment plan, please DO NOT log in to your TMS plan account to make your payment – use the “Make a Payment” option without logging into your plan account.