Facilities Operations offers comprehensive services to Drew University including a full range of building trades services which are responsible for routine maintenance and minor alterations, custodial, grounds maintenance, locksmith, moving and setup services. All services are provided to the extent permitted by the Community authorized budget and project funds. For work beyond that which has been budgeted, a departmental charge may be incurred.
The mission of our program is to maintain the grounds on the Drew campus in an aesthetically pleasing and safe condition. These areas include all lawns, trees, landscape plantings, athletic fields, parking lots, sidewalks, and roadways. We maintain these areas in a safe and attractive condition within our provided budget.
The maintenance programs are initiated by the Grounds Supervisor, and most of the labor-intensive work is done in-house by Facilities staff. Some major grounds work and projects such as paving, fencing, and major tree work are done by professional contractors. The contractors are authorized to do work and are supervised by the campus Grounds Supervisor.
Dubbed “The University in the Forest”, Drew is distinguished by its many old trees and on-campus arboretum. The Facilities and Grounds Departments always try to remain sensitive to the University’s desire to maintain the forest look and feel of the campus grounds. We continue to work with students, faculty, and administration to preserve and protect the age-old trees and grounds.
The Grounds Department practices conscientious and environmentally sound chemical applications according to its Integrated Pest Management Program, which incorporates different cultural and natural protections against pests and careful monitoring to determine the level of severity. Pesticide applications are made only when necessary, and herbicide and insecticide applications are made only as spot treatments in problem areas, not in blanket applications. This, along with the elimination of preventive pesticide applications, reduces the amount of pesticide use. Cultural and natural practices include over seeding with pest-resistant grass varieties, fertilization and liming per soil test results, soil aeration, proper mowing height, and irrigation, where possible. Our goal is to maintain a healthy stand of turf and ornamental plantings that will withstand occasional pest infestations and require only limited use of pesticides. Tree, extermination, and horticultural professionals are also called on in certain situations to provide expert evaluations and recommendations.
The Grounds Staff receives training each year in landscape related topics, such as proper pruning techniques, plant identification, masonry training, and safe equipment operation. The department is able to handle an increasing workload as the need for outside contracting diminishes with in-house training and our capability to handle previously contracted work. The Grounds Staff continues to maintain a safe and attractive campus for the Drew community, and broadens its knowledge of grounds issues through training for the benefit of the University.
To ensure efficient snow removal operations and the safety of the campus community, Public Safety and Facilities Operations ask for your cooperation during all winter storms. Drew University will make every effort to keep the community informed, and campus residents should check voice mail for updates. Commuting students, faculty, staff, and administration should contact the Drew University Snow Closing information mailbox 973-408-DUSC (or 973 408-3872) to determine whether a snow emergency has been declared and what actions should be taken. During such an event the following parking plan will be enforced to help ensure that snow and ice removal can be managed safely and effectively.
Questions regarding this matter can be addressed at either Public Safety (973 408-3379) 24 hours per day seven days per week or Facilities Operations (973 408-3510) from 8am to 5pm Monday through Friday in the Pepin Services Center. Thank you for your cooperation.
Normal Weekday Services:
The overall purpose of the policy is to equitably allocate departmental resources to the Drew community. The authorized Facilities Operations budget provides the Drew Community with a great deal of service. However, the approved budget and staffing levels can only provide a certain level of service, after which additional costs will be incurred. It only becomes necessary to charge the user or requestor when the level of service required exceeds that for which staffing and budgets allow. The charge is not meant to penalize, but rather to fund planned and budgeted work which is not being accomplished in deference to a special request.
The cost for chargeback services has been established as $25.00/man-hour for straight time for all services (custodial work, moves, setups, electrical, plumbing, carpentry, etc). Overtime rates have been established at $36.00/man-hour with a minimum two-hour charge per person when the work is contiguous with a regular shift or a four-hour minimum to bring someone in during off-hours. These costs reflect the actual, average cost for the work being performed – the rates do not include a profit or markup.
Although the Drew University campus has a variety of heating systems, there is some general knowledge that can be useful in understanding how most buildings are supplied with heat.
Many of the larger buildings are equipped with outside air sensors that serve a variety of functions. Most importantly, these devices signal the appropriate heating unit to supply heat when the outside air drops below 55°. These sensors also conserve energy when the outside air temperature exceeds 55°. This is not to say that buildings cannot be supplied with heat when the outside air temperature is not below 55°; however, in most of these cases an HVAC tradesperson is needed.
Day Schedules for the most of the buildings on campus, whether they are academic, residential, or auxiliary, are set at a target temperature between 68° and 70°.
Night Schedules for many of the academic buildings vary depending on the night classroom schedule. As a rule the buildings are set back at their scheduled closing time and return to normal heating schedule several hours before they are open for business. The night set-back temperature is approximately 65°.
Night Schedules for the residential buildings vary depending on their size, constitution, material, and heating history, but generally follow a cycle similar to the academic buildings. The night set-back temperature is 65° between the hours of 11:30 p.m. and 6:30 a.m.
During the change of seasons, Facilities Operations experiences the majority of its heating calls. Fluctuating temperatures often create stress on thermostats, heating systems, and outside air sensors. Often these devices require periodic adjustment. As it becomes colder more consistently, heating buildings becomes more routine. Knowing this, there are many ways students, resident advisors, faculty, and staff can do to allow Facilities to respond more effectively.
The current protocol for heating problems for students is to call Facilities Operations, Extension 3510. After 5:00 p.m. or on weekends, all calls should be directed to Public Safety, Extension 3379. Then a facilities person will come to take the temperature with a thermometer. It will take several minutes for the thermometer to accurately read the correct temperature. If the reading is below 68°, the temperature will be adjusted.
The person reporting the heat problem must identify the exact location. Please include information about the general status of the building and indicate whether only one room is cold or if a whole floor or building is affected.
Due to the variety of older buildings on campus, variations in temperature from room to room and floor to floor will occur. While the goal is to create a comfortable environment for all, it may not be readily feasible to achieve the heating set points in all rooms and in all locations at all times.