Membership shall consist of all staff.
All members are entitled to vote at general or specially called meetings.
General meetings of the DSA shall be held three times a year.
Notice of the meeting must reach the membership at least two days prior to the meeting.
General meetings may be called by the Board or by a group of at least ten members. Notice of the meetings must reach membership at least two days prior to the called meeting.
Items requiring the vote of the general membership must be submitted in writing to the members at least ten days prior to a regular called meeting.
In order for the general membership to conduct any business, a quorum, which shall consist of at least 40 members of DSA, must be present.
An election shall be held at the annual meeting of the general membership which shall be held in the Spring. The Nominating Committee shall propose a slate of officers which shall be distributed at least ten days prior to the meeting. When the nominating committee proposes the slate of officers to the membership, it should declare the intention of the Chief Executives to serve as Chair and Vice-Chair or as two Co-Chairs. The slate shall whenever possible assure a reasonable and useful distribution and representation among the membership of DSA. Nominations shall be accepted from the floor with the consent of the nominee. Voting shall be by written ballot for contested positions or by electronic vote.
The terms of office for the executive officers, such as the Chair or Co-Chair of DSA Board, Secretary, Treasurer, the University Senate, Compensation Committee representatives, and the Annual Planning and Budget Committee representative shall be two years. The Annual Planning and Budget Committee representative shall serve one year as a shadow and one year as a voting member. The Executive Officers are limited to one, three year term, in office. The University Senate and Compensation Committee representatives, and the Annual Planning and Budget Committee representative may serve two terms, but then may not serve again in that position until two years have elapsed. All other officers may be re-elected to multiple terms. In special circumstances deemed necessary by the board, Executive Officers may serve more than one term. This shall be decided at a board meeting by a 2/3 vote where quorum prevails before board elections. In special circumstances, the Annual Planning and Budget Committee members may serve additional terms beyond their restriction.
All officers shall take office immediately following the election.
In case of a vacancy of one of the executive officers, the remaining executive officers shall assume the duties until the next annual meeting of the general membership at which time a replacement may be elected. The Board shall fill all other vacancies on the Board in consultation with the Nominating Committee.
The Board shall meet monthly during the academic year and at other times as the Chief Executives or Board shall choose.
The Chair of Standing committees shall be appointed by the Board upon recommendations of the Nominating Committee. Whenever possible, appointments shall be made in such a way as to assure a reasonable and useful distribution among the DSA. Vacancies occurring in the membership of any of the standing committees shall be filled by the Board through consultation with the Nominating Committee.
The standing committees shall report to the membership as needed at the general meetings. Minutes of standing committee meetings should be recorded in ensure continuity for future committee work.
The Board may appoint ad hoc sub-committees, task forces, or individuals to perform a particular task for a specified time period.
This Constitution and Bylaws may be amended by a two-thirds vote of the members present and voting at a meeting called for that purpose.
Notice by e-mail, including the text of the amendment, shall be given to the general membership at least ten days prior to the meeting.
This section should include a list of ad hoc sub-committees, task forces, or individuals who performed a particular task. This section should also include the responsibilities and duration of the entities.
An e-vote may be taken for matters brought to the executive board for the general membership to vote on. A minimum of five business days must be given to general members before the vote is to be tallied. When the votes are counted, it should be tallied by one of the three DSA chairs and the chair of the standing committee which proposed the matter being voted upon.