More on GroupWise

Information provided here is NOT required for DONUT, but is provided to help you better use GroupWise Email.

•  Signatures
•  Out of the Office
•  Attachments
•  Color coding using Categories
•  Pop up reminders using Notify

Signatures

A signature is a block of short text usually attached at the bottom of each message you send.  A signature contains personalized information that may include your name, a qoute, and contact information you want to share with email recipients. 

To create a signature, use the following steps:

1. From the menu system, click Tools-->Options.
2. Double-click the Environment icon.
3. In the Environment dialog box, click the Signature tab.
4. Click the New button. Type a descriptive name, and click the OK button.
5. In the text box, type your signature. You can change the font using the buttons just above the text box.
6. Click the Automatically add option to add this signature to every message you send. Click the Prompt before adding option to have the ability to send a message without a signature.
7. Click the OK button to close the Environment dialog box; then click the Close button.

Attachments

By default, GroupWise uses an attachment viewer for most attachments.  When you double-click the attachment icon, the document will display in a new viewer window, not in the program associated with the attachment. In attachment viewer attachments might not open correctly  if there is special formatting or if the attachment is created in a certain program.
 
For example, when you double click an attached Microsoft Word document, Microsoft Word does not open.   Therefore, you will not be able to add text or modify the document.  In order to open a document, add text or modify the document, you must open the document in its original program.   

 To open a document in its original program from an email message,

 1. <-- Right-click on the attachment icon 

2. Left-click Open With 

3.--> A applications box will appear with a list of programs. Double click the program you wish to open your attachment with or click ok. - In a few seconds your attachment will open in the program you chose.

Additionally, printing from GroupWise will result in changes in the format of attachments. To ensure proper printing, open the attachment in the associated application and print from there.

Color coding using Categories

On any email message, click the Personalize tab. On appointments, click the Options tab.

Click the Edit Categories button.

At the bottom of the Categories dialog box, type in a name for a new category. Click the Add button.

Click the Edit Color button to change the color associated with the category.

From this point forward, simply choose the category by right-clicking any item, choosing Categories... and then the category name.

Receive pop-up reminders using Notify

Notify is a program that works with GroupWise to alert you when new items arrive in your mailbox, when outgoing items are opened (so long as they are opened in GroupWise by another GroupWise user), or when you have an upcoming appointment.  For example, if you have GroupWise email opened on your computer, you can set Notify to alert you whenever an email arrives in your inbox.

In GroupWise, click the Tools menu, and choose Options.

Double click the Environment icon.

On the General tab, select "Launch Notify at startup"

The next time you login, you'll be prompted for your GroupWise password to start the Notify application. You'll receive alarms (pop-up windows) by default 15 minutes prior to any GroupWise appointment.  You will also be notified any time new mail arrives in your inbox.