Moodle Policies and Procedures

Instructional Technology Services and Computing and Network Services work together to insure seamless creation of Moodle sites for all courses taught at Drew. This page will contain Policies and Procedures that apply to Drew's version of Moodle.(Current Version = 1.9.5)

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Beginning of Semester Procedures

Course Set Up

How are courses created?

Courses on Moodle are created automatically every semester according to the schedule of classes on the Drew Registrar's listing, and the currently registered students. One course site will be created for each section listed. If an instructor will be teaching multiple sections of one course, each section will have a separate site. If the instructor wishes to combine the sections into one site so as to share materials amongst the different classes, an appropriate request must be submitted to the Faculty Lab at: https://support.drew.edu/protected/moodle_course_combine_request.php.

When are courses created?

In order to allow faculty to work on their courses well in advance of semester start dates, we have established the following course creation dates:

Please note that brand new, empty course shells are created for each semester. If faculty wants to re-use content from a previously taught course, they will have to submit a Course Restore request at: https://support.drew.edu/protected/moodle_course_restore_request.php

To request a course earlier than the scheduled creation date, or for Jan Term, please submit the appropriate request form located at: https://support.drew.edu/protected/moodle_request.php

If you are not seeing your Moodle course(s), contact your department to make sure you are listed as the primary instructor or Instructor of Record for that course according to the Drew Registrar's listing. If you are listed as the primary instructor or Instructor of Record, and you still cannot see your course, please call the Faculty Lab at (973)-408-3942 or by email at its@drew.edu

End of Semester Procedures

Course Backup

What happens to the course contents?

The FacLab will backup/archive (save) all courses and user data that were used on Moodle each semester. While we will make every reasonable effort to backup and store student information (includes homework assignments, grades, etc.), it is the instructor's responsibility to save these materials for future reference. Instructions are available below on:

• How to export Moodle grades to Excel

At the end of each semester, all academic courses are made unavailable to students and guests one week after grades are due. Instructors will still have access to their courses, but they will show up as grayed-out links when you log on to Moodle, because they are hidden from students.

It is therefore important that students download any materials from the course that they want to save for themselves before courses are made unavailable to students.

How long will faculty have access to courses?

The following schedule has been established regarding faculty access to courses on Moodle

Groups and Departmental Sites will always be accessible. If you have any questions regarding any of these Policies and Procedures for Moodle Courses, please contact the Faculty Lab at (973)-408-3942 or by email at its@drew.edu.Thank you.