Internal Meetings and Events.
The University makes its facilities available to the campus community for meetings and events. Campus events coordinated here include lectures, films, receptions, seminars, luncheons, and dinners. This office will handle reserving space, arranging set-ups, and ordering food service, if needed. All events must comply with the Americans with Disabilities Act guidelines.
Departments, clubs, and organizations should contact the University Scheduler to schedule meetings or events. If you are planning an event, you are required to schedule a room or space (this also includes outside locations like Hoyt Lawn, outside the EC, the fields, etc.). Please contact Drew’s Scheduling Coordinator at 973-408-3308 or you may schedule a room yourself or check space availability by visiting our EMS scheduling system http://schedule.drew.edu/.
Student groups planning an event on campus should also contact their Student Engagement advisor. Please visit the Student Activities website for guidance.
Anyone planning an event on campus must contact their respective Events Coordinator for any event setup and signage needs. See below to identify your department’s coordinator.
-Board of Trustees
-President, Provost’s, Cabinet, & Dean’s offices
-Campus Life and Student Affairs (CLSA)
-Student Activities (all clubs & traditional events)
Please note: Neither faculty, staff, or students planning an event on campus are allowed to charge a set admission fee. The event may have an optional suggested donation, but there cannot be a mandatory charge.
If you need tables, chairs, a stage, electrical, signs, etc., please contact your respective Campus Events Coordinator listed in Step 2.
If you need audio/visual support (microphones, screens, projectors), please contact the Media Resource Center (MRC@drew.edu).
If you’re expecting a large number of off-campus cars/people to come to your event, please contact Public Safety (973-408-3379).
If you need to arrange for food/beverages, please contact ARAMARK (973-408-3893) or place your order directly through Catertrax http://drew.catertrax.com/
*The above services may require an account number for fees.