Instructions for Graduates on the Day of the Ceremony.

 

Instructions for Graduates on the Day of the Ceremony

Assembly

Assembly begins at 9 a.m. in the sites listed below. Enjoy complimentary breakfast brought to you by President Baenninger. Students should plan to arrive not later than 9:30. Faculty should plan to arrive not later than 9:45. Line up begins at 10 a.m. Remember that the official call as to whether the ceremony will be indoors or out will be made on Friday, May 12, and communicated to you by email as well as by posting on this website. If this alters assembly sites you will be notified.

Please arrive in your academic attire. You will be asked to sign in and to pick up your name card. Each candidate is given a card with her or his name on it, along with the degree and any honors earned. The candidate’s name will be read from the card. This name card will be read as you cross the stage.  If you wish to write your name phonetically on the card for the reader, you may do so. No other hand-written markings will be read.

Students should not bring personal items (e.g., purses, cameras, large bags, etc.) to the Simon Forum when lining up for the procession. Note that the Simon Forum is not secured during the ceremony. Lost and found on Commencement day is located at Pepin Service Center’s front desk.

You will be instructed by the faculty Marshals and volunteers to line up in the appropriate order. The procession begins at 10:30.

Please assemble in the following locations:

Platform & Trustees Founders Room, Mead Hall
College of Liberal Arts Baldwin Gym, Simon Forum
Theological School Lower dance studio, Simon Forum
Caspersen School of Graduate Studies Haselton Room (upstairs dance studio), Simon Forum
Faculty Student Lounge overlooking Forum Floor, Simon Forum

Order of March

Within each degree group, candidates are arranged so that they approach the dean in alphabetical order. Follow the instructions of the marshals for your group. Degrees are awarded in descending order, beginning with the doctor of philosophy and concluding with the bachelor of arts.

The procession moves as outlined below.

Chief Marshal
Associate Marshals – Faculty
Faculty – Faculty Emeriti
Associate Marshals – College of Liberal Arts
College of Liberal Arts
BA Candidates
Associate Marshals – Caspersen School of Graduate Studies
Caspersen School of Graduate Studies
PhD Candidates
DLitt Candidates
DMH Candidates
MA Candidates
MAT Candidates
MFA Candidates
MLitt Candidates
MMH Candidates
MCT Candidates
Associate Marshals – Theological School
Theological School
PhD Candidates (GDR)
DMin Candidates
STM Candidates
MDiv Candidates
MA Candidates
MAM Candidates
Associate Marshal – Trustees
Trustees
Associate Marshal – Platform Party
Platform Party

Platform Procedures

When called to the platform, candidates should proceed across the stage as their names are read. The dean or president hands you a diploma cover; receive it with your left hand and shake with your right hand. Continue on across the stage and return to your seat.

Diplomas

As candidates cross the platform, they receive a diploma cover, no diploma inside. All candidates who are cleared academically and financially for graduation will receive diplomas immediately after the Commencement ceremony. Students may pick up their diplomas in the Commons Concourse from the conclusion of the ceremony through 3 p.m. on Saturday, May 13. Those students with remaining requirements will receive a letter enumerating the requirements to be satisfied. Following completion of these requirements, diplomas will be distributed in U.S. mail.

Recessional

After the ceremony, graduates do not recess. They should stand during the recession of faculty, marshals and the platform party. Faculty should follow the instructions of their marshals. Graduates should remain in place until the procession clears the balloon arch before greeting family members.

Receptions

At the conclusion of the Commencement ceremony, light refreshment will be available at the following locations:

Caspersen School of Graduate Studies  Ehinger Center
College of Liberal Arts  The Commons
Theological School Seminary Hall