The Center for Academic Excellence serves as a resource to students on most academic policy matters. The CAE also oversees a number of policies and procedures specific to student needs and circumstances.
In accordance with the University’s Absence Policy: Student Responsibilities and Rights, students bear the responsibility of providing appropriate documentation to substantiate legitimate, unplanned absences, such as illness or injury, a death in the family or NCAA-sanctioned post-season competitions. Students can expect reasonable accommodations for the equivalent of one week of legitimate unplanned absences, provided that they have
– notified the instructor prior to the class and as soon as they are aware of the unplanned absence. If extraordinary circumstances prevent a student from providing prior notification, they must notify the instructor within 24 hours of the unplanned absence;
– provided appropriate documentation AND
– consulted with the instructor to create a plan to make up course requirements.
All documentation is reviewed by the university’s Critical Intervention Response Team (CIRT). Confirmation of documentation verification will be sent to student and instructors. Do not use this form if you are unable to provide documentation and instead discuss directly with your professor. When no documentation can be provided, accommodations may be granted at the instructor’s discretion and may not be mandated.
Retroactive accommodations for unplanned absences are not guaranteed.
Excess absence will impact grades, regardless of circumstances. If confirmed absence(s) have exceeded the maximum limited of one week of class, accommodations will be granted at the instructor’s discretion and may not be mandated. Students who feel that the Absence policy has not been fairly implemented may appeal to the Academic Standing Committee.
The University Committee on Academic Standing is concerned with the academic performance of students, with power to act on individual requests and on standing and retention of individuals. The committee also makes recommendations to the faculty on policies for academic progress, retention, and graduation of students.
All requests for registration and/or add/drop after the published deadline are submitted to the committee for review and approval if appropriate. Faculty requests for changes of grade must also be submitted to the committee. Petitions are reviewed biweekly during the fall and spring semesters. Students must submit petitions with all appropriate signatures to the office of the registrar in advance of the scheduled meeting dates. Meeting dates and times are posted in the registrar’s office.
The Academic Standing Committee meets weekly on Wednesdays during the Spring 2018 semester.
Committee members for Spring 2018: Associate Provost Judith Redling, Hilary Kalagher, Chairperson, Dean of Students Frank Merckx, Caroline Maier, Summer Harrison, James Carter
For changes to majors, minors or General Education requirements: CLA Dean forms for students
For Grade Forgiveness policy and instructions: Student Grade Forgiveness
The final exam schedule is published on the Registrar’s website at the beginning of each semester. Changes do occur, so be certain to check for updates prior to the start of the final exam period.
To avoid potential conflicts, students are expected to schedule travel plans AFTER the final exam period.
When extenuating circumstances occur, students may submit a Final Exam Reschedule request for review by the Associate Provost; note that students may not negotiate a make-up date directly with the course instructor. The following circumstances apply:
In the Fall and Spring terms only, an incomplete grade may be granted under extenuating circumstances that prevent a student from completing course work by the end of the term.
Students are allowed a maximum of 6 weeks after the last day of the final examination period for a semester to finish an incomplete. The student and faculty may agree upon a deadline in advance of the 6th-week mark. Instructors have one month from the agreed-upon deadline to submit the grade to the registrar. Grades must be emailed by faculty to the registrar. Unresolved Incomplete grades will be automatically converted to an “F” after the one-month deadline.
Students may opt to take a temporary leave from the university for any number of reasons – family emergency, financial distress, illness, etc. A student may leave for one or two semesters and return, or choose a different course of action. Students are advised to discuss their plans with their academic adviser, the Associate Provost, and their financial aid counselor (as there may be potential financial implications). To proceed, students must complete the leave-of-absence form, which is available through TreeHouse (Request a Leave of Absence or Voluntary Withdrawal). Once submitted, the form will be sent to the Associate Provost for approval. Students are expected to submit a Leave of Absence request before the course withdrawal deadline published on Drew’s Academic calendar. If a student’s circumstances necessitate withdrawal from all courses after the withdrawal deadline, the student is expected to present documentation to the Associate Provost for review by the Academic Standing Committee. Pending approval by the committee, the student will be placed on a Leave of Absence and subject to the Re-Entry Policy stated below.
Note that a Leave of Absence is valid until the start of the semester of return indicated by the student on the request form. Students not re-entered after two full semesters on leave (see Re-entry policy below) will lose access to Drew email and will be withdrawn from the university. The Center for Academic Excellence, can assist students seeking an extension to their leave.
Students on a leave of absence or a voluntary withdrawal who wish to return to Drew must submit a petition for re-entry to the Academic Standing Committee at least one month prior to the start of term for which they are seeking re-entry. With regard to financial aid, students are advised to consult with the Office of Financial Assistance regarding deadlines and eligibility.
Re-entry to Drew is subject to approval by the Academic Standing Committee. Students on leave must submit documentation in support of their re-entry according to the guidelines indicated on the Re-entry form.
Students are expected to maintain consistent academic progress throughout their undergraduate career. Minimum standards of academic progress can be found in the Satisfactory Academic Progress Policy (SAP) in the CLA catalog.
These standards apply to part-time as well as full-time students for all semesters of enrollment within an academic year, including those semesters for which no financial aid was granted. The Academic Standing Committee conducts a review of SAP at the conclusion of each academic term. Students who have not met the minimum standards are notified and may be required to submit a SAP appeal to continue at the university and, if recipients of financial assistance, to maintain their financial aid eligibility. Appeals are subject to approval by the Academic Standing Committee.
This form is submitted by faculty only. If a student requests an incomplete from their professor, the faculty member and student must come to an agreement on a deadline no later than six weeks after the end of the semester. Once the faculty member agrees to the incomplete, submit this form, which will then be reviewed and considered by the Associate Provost for the Center of Academic Excellence. Students and faculty will be informed of the decision via e-mail.