Returning Student Housing Information.

New Rule Pertaining to Foster, Hurst and McClintock

On each floor, one suite must be of the opposite gender.

Holloway

Holloway will be on-line next year and the third floor will be available during Room Selection.

Haselton

The first and second floor of Haselton will be available for Room Selection. Two Theme Houses occupy the third floor of Haselton.

Quiet Floor

The sixth floor of McLendon designed as the Quiet Floor for students wishing to live and study in a peaceful, quiet, serene environment. Respect for neighbor’s quiet rights is a key aspect of living on this floor. All noise (television, music, talking, etc.) must be maintained at a level agreed upon by floor residents and are in effect 24 hours a day, 7 days a week. Students wishing to reside on this floor sign an agreement committing to adhere to the above mentioned expectations.

Baldwin Academic Floor

The Baldwin Academic Floor will occupy the entire fifth floor of McLendon. While the area is open to all upperclass resident students, the space is intended for students with strong academic interests. The floor provides students a scholarly environment centered on their classes and studies. Students must be pre-approved to reside on this floor. Contact the Housing Coordinator if interested.

Wellness/Substance Free Floor

• Baldwin Ground Floor

The wellness/substance-free floors  option offers an additional measure of support for individuals who choose not to drink, smoke, or use other drugs (also implying illegal prescription drug use).  Residents and their guests agree to keep rooms, common areas, and public spaces free from substances including, but may not be limited to alcohol, tobacco products, and other drugs. Students who live on these floors must sign an agreement stating that they will not drink alcohol, smoke, or use illegal or illicit substances.

Medical Housing

Drew University has a limited number of medical singles available so please fill out the application and return as soon as possible. Students applying for medical space housing must submit a Medical Housing Application to Health Services or Counseling and Psychological Services by 5 PM, TBA. Medical housing is not automatic from year to year, and does not guarantee a single room. Housing assignments for eligible students are determined based on the particular medical condition. Those assigned to a medical space single will pay the same single room rate as all other students in single rooms.

Selecting a Room Without a Roommate and Consolidation Policy

Room Selection is your opportunity to select a living space for the upcoming year. You are strongly urged to make every attempt to choose a room and a roommate. If you do not have a roommate, you may still participate in Room Selection. You will be consolidated with another student who is also alone in a double in the same residence hall.  This will occur during the room selection process.  The student with the earlier priority number will remain in the chosen room while the other is relocated to this room.  After Room Selection, a student with a vacancy in his/her chosen room can expect to be consolidated in order to make room for incoming transfer and returning students. This may involve reassignment to a room in another building. Please communicate with your roommate any changes in your status to help him or her plan accordingly and to prepare for consolidation.

Housing Cost

The semester costs of housing for the 2017/2018 Academic Year:

Full Occupancy Requirements for Selected Suites

Suites in Foster, Hurst, McClintock, and McLendon Hall, 2^nd, 3rd , and 4th floors, and selected Riker quads and triples in all residence halls must be filled completely and may not be partially filled. The group selecting these units must include the appropriate number of students to fill the suite, quad or triple.

Housing Agreement

Prior to participating in room selection, each student is required to sign a Housing Agreement. The note guarantees the student will occupy the room selected for next academic year.

A student who selects a room in one of the Suites (Foster, Hurst, McClintock), or McLendon Hall, 2^nd, 3rd  and 4th floor, and cancels housing for the Fall semester at any time after selecting the room prior to August 26, 2018, will be charged one-tenth of the semester cost of the selected room.  Also, the student will be assessed one-tenth of the semester cost for changing to another room after Room Selection and prior to the first day of fall semester classes. After August 26, 2018, the University Refund Policy will be in effect.

A student selecting a room other than in the Suites (Foster, Hurst, McClintock), or McLendo, 2nd,  3rd, or 4th floors must cancel housing with the Residence Life and Housing Office in writing, before July 15, 2018, to avoid a fine.  After July 15th prior to August 26th, students will be assessed one-tenth the cost of their selected room.  After August 26, 2018, the University Refund Policy will be in effect.

Priority (Lottery) Numbers

Priority numbers are based on expected year of graduation, not the total number of credits completed. For example, students who entered Drew in the fall of 2015 will pick with the class of 2019; students who entered Drew in the fall of 2016, will pick with the class of 2020, regardless of their total number of credits. Priority numbers are randomly assigned by computer and will be sent to you via e-mail. Your priority number appears as a four-digit number beginning with 1, 2, or 3. This first number indicates your class and the last three indicate your priority. For example, 1164 means you are choosing your room with the class of 2019, and will have the 164^th choice; 2011 means you are picking your room with the class of 2020 and you have the 11^th choice. Number 1000 is considered the highest priority, then 1001, 1002, etc. The class priority numbers are assigned on the basis of expected year of graduation. For example, first-year students are assigned numbers based on the graduation year of 2021 and will be assigned a priority number starting with 3000 ; second-year students (sophomores) are assigned numbers based on the graduation year of 2020 and will receive a number beginning with 2000; third-year (juniors) are assigned numbers based on the graduation year of 2019 and will receive a 1000 number. Priority numbers may not be switched.

Priority numbers will be emailed to all current first-year, sophomore and junior residents via Drew email accounts.  In order to receive a date and time for room selection students must complete the on-line application.  If students do not receive a priority number come to the the office of the Housing Coordinator, Ehinger Center, room 140, for a priority number. If students are currently commuting or on a leave and wish to participate, please contact the Housing Coordinator.

Picking with a Group

Two or more students who choose to live together in a double, triple, duplex, or suite may make their selection according to the best priority number of any member for the group. They must form a roommate group. Each member of the group must be registered with 12 or more credits for the Fall semester and completed the on-line Housing Application to form a Roommate Group and participate in Room Selection.

Special Rules for Selecting Rooms in the Suites

This rule states a student who uses his/her priority number to bring others into a suite (McClintock, Hurst, Foster, or McLendon, 2nd, 4th, 5th  floors) may not move to another room on campus during the fall semester.  In addition, commuter students may not choose to become a resident, use his/her lottery number to create a suite, and then decide to become a commuter again prior to the fall semester.  If a student uses his/her number to bring others into a suite and then changes rooms out of the suite or, changes their status to a commuter they will be charged one-tenth of the cost of housing for the semester.

Wait List

The order of the Wait List is prioritized first by class and then in order by date received.  The first day to put your name on the Wait List is TBA  Students may put their name on the Wait List for a single, or a room in another hall by completing a Wait List Form and returning it to the Residence Life and Housing Office located in EC, room 140.  Those students on the list who will be seniors next year will be considered first, juniors will be given the next opportunity, and then sophomores. When a vacancy occurs, only requests on file are considered.  It is to your advantage to submit a Wait List request before you leave for the summer.

Roommate Changes/Cancellations After Room Selection

Please be aware if your roommate cancels during the academic year or during the summer, you will be assigned a new roommate or be reassigned to another room and roommate.  It is wise, therefore, to discuss with your prospective room/suite mates their plans for the upcoming academic year. The Housing Coordinator reserves the right to consolidate vacancies. Please do not request to maintain your double as a double-single.

Study Away Programs

Students Currently on Study Away programs for the spring semester:
Students currently away for the spring semester may participate in room selection.  Students need to fill out the on-line application and be registered for Fall classes. Students receive an email with the date and time to your hall and room using your computer like students currently on campus.  Students need to be aware room selection times are appointed using the East Coast time zone. A proxy may not select your room for you.

Students going on Study Away programs for the Fall 2018 semester may not participate in Room Selection.  If you plan to study away during the Fall 2018, housing information for the Spring 2019, will be emailed to you in October. Assignments for spring semester are made in January.

Students going on study away programs for the fall semester are encouraged to submit a Wait List request prior to leaving in the fall, for their return to spring housing.

Theme Houses

If you are accepted into a Theme House, you are not eligible to participate in Room Selection.  Theme House assignments are due to the Residence Life and Housing Office by 5 PM TBA. A student accepted into a Theme House must complete the on-line housing application by April 1st  and may not select a room during on-line room selection.

Note: You must be registered for 12 or more credits for the fall semester to be eligible for on-line room selection.  Your roommate, quad-mates or suitemates must also be registered in order for you to select housing together.

Step 1: Priority (Lottery Numbers)

Priority numbers will be sent to all current first-year, sophomore and junior residents in early April.  If you did not receive a priority number come to the Housing Coordinators Office, Ehinger Center, Room 140 to draw a lottery number.  If you are currently commuting or on a leave and you wish to participate please contact the Housing Coordinator.

Step 2: Application/Housing Agreement

Once you are sure that you want to apply for housing for the fall semester you must activate your priority number by completing the Application/Housing Agreement. This must be done in order to be assigned a date and time to select a room.  All students must complete this process in order to receive a date/time for room selection and to be included in a Roommate Group.  This must be completed by Tuesday, April 17, 2018 by 11:59 p.m.

1. Go to https://housing.drew.edu/myhousing
2. Enter your name and password. Click “Login”
3. Select “Application”, at top of screen
4. 
5. Select the application, CLA Returning Undergraduate Student (Fall 2017).Read over the Housing Agreement. You must agree to these terms to proceed.Type you name into the Electronic Signature and press “Continue”.
6. Answer all personal preference questions. Click on “Continue”
7. 
8. You will select your meal plan preference for next fall at this time.
9. You have now completed the Returning Student application.

Step 3- Forming a Roommate Group

Roommate Groups are used to select a room, suite or quad where the student with the best lottery number is able to “pull” others into the unit. These units must be filled completely.  You are able to set up roommate groups when you, and the person that you want to be roommates with, have completed the Housing Application and, are registered with 12 or more credits for the fall semester. You may easily disband a group and form a new one, if needed, before you make your selection.  Please remember that for a group to be fully matched roommate requests must be reciprocal. This means that all members of the group must select and confirm each others requests.

Things You Need to Know

1. Only students who have a priority (lottery) number, registered for the Fall semester and have completed their Housing Application may be added to a roommate group.
2. Roommate requests must be mutual.
3. Students must confirm or decline a roommate request.
4. When you view your roommate group, the system will tell you if your group is MATCHED or UNMATCHED.
5. You will only see room options that work for your group size.
6. If you are selecting a room in the lottery process, you may change your group at any time before the selection is made.  You should prepare for several different options.  For example, you may want a six-person suite in McLendon but none are available so you will have to remove two people from your group in order to see four-person suites in McLendon.  The two students you remove from the group will have to select spaces at their designated times.

Step by Step Instructions to Select Your Roommate Group

We recommend that you either open the room selection system in a different window or print out this page so that you can follow the directions while on the system.

1. Go to https://housing.drew.edu/myhousing and enter your ID along with your password.  When prompted select to “Login to MyHousing”
2. Select “Room Selection” at top of screen then choose “Roommate/Suitemate.”
3. Select appropriate term “Fall 2018″ and press “Submit.”
4. To select a roommate, search for them via name or e-mail address and press “Begin Search”
5. 
6. Please note: If your desired roommate has not completed their on-line application, and/or are not registered for the fall semester with 12 or more credits you will not be able to find them in the search or add them to your group.
7. Your requested roommate(s) will have to confirm your request.  Once all of your group’s requests are confirmed, your group is matched and you will be able to select together in the same room sign-up process or by using your groups best lottery number.
8. If your group is not matched, you will not be able to select to live together when your time is activated in the lottery process.  All members must request each other.  If there are no rooms, suites or apartments available that work for your group, you may disband your group and reconfigure based on available spaces.
9. You can log-on as often as you like to change your roommate group, see available rooms and view floor plans.

Step 4: On-Line Room Selection Date and Time to Select

On April 18th, if you have a lottery number and you have completed your Housing Application/Agreement, you will be sent your date and time to select your room. You will be given 2 minutes to select a room.  You can still select your room after 2 minutes, however, a student with the following lottery number will be choosing their housing so your options may be reduced.

Step 5: Pre-Selection Check List

_____  A lottery number has been assigned to me.

_____ I have completed the Housing Application/Agreement.

_____ I have set-up my Roommate Group.

_____ Everyone in the Roommate Group has accepted each other as  roommates.

_____ I am registered for the fall semester

_____ Everyone in the roommate group is registered for the fall semester.

_____ I/we have decided where we would like to live and have several options.

Questions? Call the Housing Coordinator at 973-408-3681

Preparation is important. Most of the tasks associated with on-line room selection are done prior to making your selection.  You should monitor the rooms that are available beforehand.  Also, in MyHousing will be a link to floor plans of each of the halls.  Although the floor plans are not drawn to scale they will give you an idea of the location of the rooms.  You do not have to select your room during your designated time but can select at any time after while room selection is open. Times will be posted.

Available Rooms

Rooms available for Room Selection can be monitored at the following web-page:

https://housing.drew.edu/thdss/empty_rooms.html

Step 6: Selecting Your Room

Log on to  https://housing.drew.edu/myhousing and enter your ID and password.

• Once your selection time is activated: Login to MyHousing and select Room Selection- “Select a Room or Suite” at top of screen.
• Press “Find Available Room.”
• Find your desired residence hall from the drop-down box.
• Find your desired room, quad or suite.  If you have a roommate group you will only see options that accommodate your group.
• View the available options and make your selection.
• To select a room (or a space in a room), click the “Select Room” button beside the room you want.
• 
• Confirm that your roommate(s) are all displayed in the available spaces in your room (if applicable).
• Once you are sure the information is correct, click “I Agree- Submit My Room Selection”. You will not be able to change your assignment or go back to pull other students in, once you click this button.
• To Select a Suite or Quad you must fill the quad completely using best lottery number
• To select a suite or quad, click the “Select Suite” button beside any room in the suite or quad.
• Arrange your suite or quad by placing each member of your roommate group into the appropriate rooms.
• Once you are sure the information is correct, click “I Agree- Submit My Room Selection”.  You will not be able to change your assignment or go back to pull other students in, once you click this button.
• If there are no options available, you should reconfigure your roommate group.
• All members of your group will receive a confirmation e-mail and may view their assignment information on MyHousing. All members are now done with the room selection process.

Step 7: Wait List (optional)

If you did not get the desired hall and/or room you may complete a Wait List form  that is due to the Housing Coordinator Office on May 3, 2018.

Contact the Housing Coordinator with questions at 973-408-3681.

Living on Campus:
First-year students will reside in double occupancy rooms and a few triples. Students are encouraged to decorate their rooms to make them personally appealing and to reflect their interests.  All windows have shades or miniblinds, and other window coverings are permitted.

Housing Deposits:
Housing Deposits are due May 1, 2018.

Completing the Housing Application:
All students must complete the on-line housing application by July 15, 2018, to be assigned housing for the fall semester.  To complete your housing application:

1. Go to https://housing.drew.edu/
2. Enter your name and password.
3. Select “Applications” at top of screen.
4. Select the application- CLA First Year and Transfer Student. (Fall 2018)
5. Read over the Housing Agreement. You must agree to these terms to proceed.
6. Type your name into the Electronic Signature and press “Continue”.
7. Answer all personal preference questions. Click on “Continue.”
8. You will select your meal plan preference for next fall at this time.
9. You have now completed the First Year and Transfer Students application.

Choosing a Roommate:
First-Year students may choose a roommate for the fall semester. However, most students do NOT select a roommate.  Drew, like all colleges, assigns roommates. Most students, however, will have an assigned roommate by July 20th. Students who do not choose a roommate will be paired with a roommate based on the questions on the Housing Application.

In cases where friendships have developed and students wish to live together, students may request a roommate between June 1st through July 15th.  Both students must first complete the Housing Application.  To choose a roommate follow these steps:

1. Go to https://housing.drew.edu/
2. Enter your name and password.
3. Select “Room Selection” at top of screen.
4. Select “Roommate/Suitemate”.
5. Select term, “Fall 2018”
6. To select a roommate, search for them via name or, Drew e-mail address and press, “Begin Search”.
7. Please note, if your desired roommate has not completed their on-line application you will not be able to find them and request them as your roommate.
8. Your requested roommate will have to confirm your request and agree to you as roommate by following the same instructions and selecting “accept” (green) to your request.
9. In the section marked Roommate Request it will say “Your roommate group is fully matched”.

Both students must complete this process and choose each other in order for the request to be processed.
Note: Completing this roommate selection process does not guarantee that you will be paired together.

Roommates: 
We encourage you to contact your roommate prior to arriving on campus to coordinate room set-up.  For example:  common items as carpets, ordering micro-refrigerators,  and televisions.

Furnishings
A bed frame, mattress, dresser, desk, desk chair, mirror, wastebasket and hanging space or wardrobes are provided in each room. Mattresses are extra-long measuring 35” x 80”.   All rooms have at least one window.

Information on all of the Residence Halls

Substance-Free Floor
Welch third floor (first-year students only)
Haselton first floor (upper-class hall)
The substance-free floors provide students with an environment free from the issues often associated with alcohol and drug use. Students who live on these floors must sign an agreement stating they will not drink alcohol, smoke, or use illegal or illicit substances on the floor.

The University believes that learning takes place outside the classroom as well as within. An important component of the college experience is living in community with others, participating in student organizations and attending events. There are a variety of housing styles for undergraduates including theme houses, special interest floors, suites, and many single occupancy rooms.  In addition, dynamic programming takes place in all residence halls.  Thus, all undergraduate students are expected to live on campus in order to fully benefit from the residential experience and co-curricular activities and to enjoy the full advantages of residential learning.

All full time, enrolled, undergraduate students are required to live on campus during their years of study at Drew.  Students can apply for commuter status if they will be residing with a parent or, family member designated by a parent, and live within a fifty mile radius of the campus.

A) Change to Commuter Status.

B) Juniors and seniors who want to experience off campus living can petition to change their status by completing this form.

All questions must be completed.

Please complete the form here:   Change of Status Form

What size are the mattresses?

Mattress measure 36’ x 80’ and require extra-long sheets.

What furniture comes with the room?

Each student has a bed frame and mattress, desk and desk chair, bureau and closet.  Also, a waste basket and recycling basket are provided.  The room has connections for cable, computer and local telephone service, residents must supply their own cables, cords, an phone.

Do first-year students pick their room, Residence Hall or roommate?

Currently, first-year assignments are determined by the selection of first year seminars.  Those enrolled in specific seminars are grouped together in each residence halls. Residents may request a roommate and we will try to accommodate this request.

If I’m a commuter, may I l become a resident later?        

Yes, commuter students may become residents.  A student choosing to become a resident for the fall semester may participate in room selection in April.  These students should email the Residence Life Housing Office to ask for lottery number and instructions regarding the process.  Those changing for the spring semester may submit a Housing Application any time prior to the spring semester.  On the application students can communicate their preference regarding residence hall, room and roommate.

If I’m a resident, can I become a commuter?

Students may apply for commuter status if they will be residing with a parent or family member designated by a parent, and live within a fifty-mile radius of campus. The student may request to become a commuter at any time, however, the housing charge for the semester will not be refunded.  A student should fill out an application. If approved, check-out of their room and turn in your key with your Resident Assistant.  A student must notify the Housing Coordinator if the requested change has been approved for the spring semester before January 10 to avoid the housing charge for the spring semester.

What If my roommate and I don’t get along?

In the event you feel as though you and your roommate are not a match, you must wait two weeks (there is a two-week hold on room switches at the start of fall and spring semester). After the two week hold, you may follow the room change process, which can be found in the Drew Move-in Guide under the section Residence Life Room Change Process. Please click here to go to the Drew Move-in Guide.

How many people share a room?

Most of the campus rooms are doubles with a few triples.  We have single rooms; however, seniors then junior have first priority at selecting these rooms.

Is there a Wait List for single rooms?

Yes, students who want a single room, a room in a particular residence hall or even an empty double for you and a friend can make this request on a Wait List form.  The Wait List is prioritized by seniors, juniors, sophomores, etc., by date submitted.  There is an additional charge for single rooms.

Is housing available during breaks?

Housing is available for undergraduate students, however, there is an additional cost and you will probably have to reside in a different building and room than your fall or spring semester assignment.

Is there off-campus housing?

The Housing Coordinator maintains a binder with local realtors and, listings from people in the area with rooms, apartments and houses for rent.  Although we keep the listing we do not inspect or endorse any of these residences.  Housing in the area is relatively expensive and you may have to enter into a year-long lease.

 Is there air conditioning in the Residence Halls?

Baldwin, Haselton, Riker, McLendon, and the suites, Foster, McClintock and Hurst all have air conditioning and the rest of the residence halls do not. Tolley and Brown share a lounge which is air conditioned as do Welch and Holloway Halls.  First-year residence halls do not have air conditioning.

If I study abroad for a semester, where do I live when I come back?

If you are studying away for the spring semester, information will be sent to you (via e-mail) so that you can participate in the on-line room selection process to choose a room for the fall semester. You must be registered with 12 or more credits for the fall to select a room in late April.  If you are studying away in the fall semester you must submit a housing application for the spring semester so you will have assigned an appropriate Hall and room. Requests for specific residence halls and rooms are accommodated if possible.

How do I get into a Theme House

Each theme houses has its own application process.  Contact the House Assistant as they will explain the process, check the house website for more information. First-year students are not permitted to live in Theme Houses for their first semester. In their second semester, these students must have their application reviewed by the Director of Residence Life for Student Engagement who will decide if permission will be granted.

Do I have to have a meal plan?
Yes, all undergraduate students who live on campus are required to have a meal plan. A variety of meal plans are offered to accommodate the needs of each student.

If I do not like the meal plan I have, can I change it?
Yes, residents are given until the end of the second week of classes to change their plan.