The following is a list forms commonly used by student organizations. All forms must be completed and submitted to the Office of Student Activities or the Student Government Comptroller to process. Please note financial paperwork must be submitted at least two weeks before the event.

 General Forms & Contact Information

Contracts

Instructions: Provide both the standard contract and W9 form (page one only) to a performer, speaker, vendor, etc. Both documents must be returned to the Student Government Comptroller’s Desk (inside the Office of Student Activities), signed and complete TWO WEEKS BEFORE your event date. Providing this information to Student Activities before an event is the only way we can guarantee payment is made to vendors and performers in a timely fashion.

All contracts and W9 forms on behalf of caucuses under the Theo Student Association must be signed by the performer/speaker, and returned to the Office of Student Activities a minimum of two weeks prior to your event date for completion.

Printing: Posters, Banners, and Flyers

Printing Flyers:

  • Printing prices:
    • Black and white copies: $.25 per page
    • Color copies: $.50 per page
  • Student Activities can print quantities of 25 or less in Student Activities. 
    • Students must bring a printed version of the flyer to our office to make photocopies
    • Flyers will be printed as soon as our staff is able to do so, but this may not be immediately when the originals are dropped off.
    • Please do not email us documents and requests for printing.
  • The Copy Shop in Pepin should be used for most flyer printing.
    • Students must bring their club budget number for printing in Pepin
      • Pricing for copies in Pepin:
        • Black and White Copies: $.03 per page
        • Color Copies: $.10 per page

Posters on Foam Board instructions:

  • Set up posters to be 20″ x 30 “
  • Save your poster design as a .pdf document and bring it in to Student Activities on a flash driveWe will print the poster and mount it on the foam board
    • Posters will be printed as soon as our staff is able to do so, but this may not be immediately when the originals are dropped off.
    • Please do not email us documents and requests for printing.
  • The cost for one 20″ x 30 ” on foam board is $10.00
    • We will transfer this fee from your club budget after printing your poster

Printing Banners:

  • The maximum width of a banner is 36″
  • The maximum length of a bander is 54″
  • Save your banner design as a .pdf document and bring it in to Student Activities on a flash drive
    • Banners will be printed as soon as our staff is able to do so, but this may not be immediately when the flash drive is dropped off.
    • Please do not email us documents and requests for printing.
  • We apologize, but we cannot mount banners on foam board; they come as is
  • The cost for a banner is $3 per foot
    • We will transfer this fee from your club budget after printing your banner

Campus-wide Email Announcements

To submit an email announcement, please visit our Announcement website

  • Announcements must be submitted by 6 PM the day before you would like the announcement to be distributed
    • Messages submitted after 6 PM are not guaranteed to be distributed the following day
  • Please select the appropriate distribution list when you submit your announcement.
    • Distribution lists are located in the “Send to” box within the right-hand side bar
  • TIP: Consider adding media to your announcement! Click on “Add Media” at the top of the page to add pictures and graphics to your announcement.

Club Websites

To access your club website, first be sure to have a registered web master. The registered web master should contact STEL, the Student Technology Education Lab, to arrange a training session. Once your training is complete, you will have full access to edit your club site.