The Purchase Order is the standard document used to obtain goods and services over $250.

  • Any purchase that totals more than $500 requires the submission of three (3) official quotes.
  • When requesting quotes, each vendor must receive the same information, and within a reasonable time frame.
  • It takes at least two weeks for Purchasing to process a PO.
  • Students may not solicit vendors for price quotes for goods/services in excess of $2500.
    • For goods/services over $2500 Purchasing must complete the bidding.
    • Thirty (30) days should be allowed for the bid process to be complete
  • Treasurer’s signature is required on all paperwork.
  • PO will not be paid until after the event or goods have been received.

Process

Words of Wisdom: University policy mandates that a Purchase Order (PO) be issued before an order is placed. Arrangements made between a student and supplier without obtaining a PO may result in personal liability for the student.