Last updated: May 13, 2020
Additionally, we are temporarily taking as many buildings offline as possible. By closing buildings and limiting the number of employees on campus, we both encourage social distancing and reduce the need to clean and sanitize our many thousands of square feet of space (thereby reducing risk to staff who are doing the sanitizing). We hope this will also reduce expenses and unnecessary staff time spent managing facilities to keep them safe.
Locks were changed on decommissioned buildings on Tuesday, March 16 at 5 p.m for the duration of Drew Virtual Time (DVT). Exceptions for entry requests for important matters should be directed to Stephanie McCormick.
Certain employees who are designated as On-Site or Modified Virtual Staff (see FAQ below) are permitted access to an assigned office; those staff members will have received communications from their supervisors regarding their designations. In order to reduce the likelihood of surface transmission from one person to another, we have intentionally chosen to limit departmental representation as On-Site or Modified Virtual Staff to as few people as possible.
Certain employees who are designated as On-Site or Modified Virtual Staff (see FAQ below) are permitted access to an assigned office; those staff members will have received communications from their supervisors regarding their designations
All those who feel ill should not come to campus. Please evaluate any symptoms you may have and coordinate your care by calling your physician’s office. If it is an emergency, contact 9-1-1.
If you have been diagnosed with COVID-19, you should follow your physician’s guidance and notify your supervisor and Human Resources at email@example.com or leave a voicemail at 973-408-3223.
Please practice social distancing if you are entering the building. On-site, Modified Virtual, and Modified Virtual-Mail Only employees should enter through the back door of Pepin by the mailroom and follow the appropriate signage. Facilities and UT staff should enter through the backdoor by the Facilities office, and only individuals with emergency or urgent Public Safety and/or Facilities needs should enter through the front door.
Drew will remain in Drew Virtual Time (DVT) at least through August 7, 2020. That means we will continue working in the ways in which we have been working since DVT began on March 16, which for the majority of us means virtually. Accordingly, your staff employee designation (virtual, modified virtual, modified virtual – mail only, or on-site staff) remains your designation through August 7. In addition, the campus will not be open for its usual summer slate of camps and conferences. By continuing to prioritize our community’s health and safety, we are best positioned to decrease risk and increase our ability to respond to any situation with greater agility and resources.
All staff members who are Modified Virtual, Modified Virtual – Mail Only, or On-Site, received an email with their designation by 8 p.m. on Sunday, March 15. Anyone who did not receive an email at that time is designated as a Virtual Employee.
In order to reduce the likelihood of surface transmission from one person to another, we have intentionally chosen to limit departmental representation as On-Site or Modified Virtual Staff to as few people as possible.
Please understand that our response to COVID-19 and planning for DVT has to be fluid, and job categorizations may change during this time.
If you would like to discuss altering your employee designation, please reach out to Louise Hood (regular staff) or Jessica Lakin (faculty, academic services).
Drew has maintained CDC recommended cleaning guidelines for the flu season as well as increased cleaning of frequently touched surfaces and added disinfecting practices in public buildings.
Drew has taken and will continue to take these additional measures:
Here are some guidelines and tips from the Centers for Disease Control (CDC) for keeping healthy.
Aetna is also offering support and resources during the Coronavirus outbreak. Please go to Aetna’s website for more information.
The challenges brought by the COVID-19 crisis have touched and changed our community in profound ways, and we were forced to make the difficult decision not only to furlough but also to lay off some colleagues. Sixty-eight co-workers were furloughed on April 6, and eight colleagues left us in early May because their positions were terminated. These continue to be extremely difficult choices involving what work can be suspended and what structural changes can be made in order to become a leaner operation on the administrative side.
We will keep the Drew community as informed as possible as our plans develop around the fall semester and what we might expect.
Please refer to the Employment Resource FAQ for further information.
Please direct questions to Colby McCarthy, Associate Vice President for Scholarships and Financial Aid at firstname.lastname@example.org or Carolyn Parelli, Associate Director for Student Employment at email@example.com.
Thank you for your assistance as we work to retain our valuable student employment program at Drew throughout the DVT. As always, please feel free to reach out to Carolyn or myself with any questions or concerns.
During Drew Virtual Time (DVT), you are expected to work your normal business hours, unless notified of another schedule by your divisional vice president.
Each team should create a plan with their supervisors for work during DVT including specific tasks, daily goals and checking in with their colleagues.
If you are designated as a Modified Virtual or On-Site staff member, and part of your responsibilities include dealing with the mail, please pick it up at the Pepin Service Center and take it back to your workspace. If you have outgoing mail please deliver it to the Service Center. There will be no individual building mail delivery or pick up during DVT.
If you are designated as a “Modified Virtual – Mail Only” staff member, you may review the mail at the conference table in Pepin, ETC-West, Suite 215, scan it to your Drew email address as needed, and return it to the Mail Room for storage. Alternatively, under special circumstances, a department may request the option to take mail off campus. Please submit this request to Louise Hood with a short explanation for this necessity. If approved, Louise will provide you with guidelines for mail security. Please do not take the mail off-site until that permission has been granted.
For immediate or emergency requests for special equipment purchases essential for work continuation under DVT, budget managers should direct questions, prior to ordering, to Jessica Lakin, Associate Provost, for all units in academic affairs, or Louise Hood, Assistant Vice President for Advancement, for all units outside of academic affairs. They will rapidly shepherd the decision-making process until the interim procurement plan is released later this week.
Note: On Monday, March 16 and Tuesday, March 17, 2020, staff classified as Virtual or Modified Virtual had the opportunity to visit their campus offices to retrieve work files. This was the opportunity to also take a modest amount of consumable office supplies for use while working at home. Once those supplies are consumed, after obtaining approval individuals may make small replenishment purchases. Please seek guidance from your supervisor.
Note: On Monday, March 16 and Tuesday, March 17, 2020, staff classified as Virtual or Modified Virtual had an opportunity to visit their campus offices to retrieve work files. This will be an opportunity to also take a modest amount of consumable office supplies for use while working at home. Once those supplies are consumed, after obtaining approval individuals may make small replenishment purchases. Please seek guidance from your supervisor.